Office & HR Administrator

• Provide HR assistance with the following recruitment and onboarding activities:
• Arranging and coordinating candidates' interviews for open positions in Singapore and other regions as required.
• Onboarding of new employees; preparing all necessary security access for new employees including business cards and other new hire checklist items.
• Maintaining employee records for insurance, printing and preparing business cards

• Manage attendance and leave system for Singapore team.
• Coordinate with Country Manager and other regional managers for their travel/issue of any sales items needed.
• Assists with travels, Visa for Singapore employees, coordinate with the local travel agent and international offices (if needed) in a timely fashion
• Point of contact for receiving office mail, office maintenance, administration, Security systems, Answer Online, Housekeeping Company, from local customers, distributors, MIS and Export team, Credit Collection Team, HR Team
• 'Liaise with various Government Institutions either via email / phone calls or online portal via Singpasss -, ICA, MTI, NEA, CPF, IRAS, GPCL, NS.
• Primary point of contact for submitting VISA applications for EPass / Spass holding employees into SG with ICA, directly liase with MOM for projects / applications / reports
• Submission on MSF using Singpass - Government Paid Child Card Leave & Government Paid Extended Child Care Leave (yearly), Maternity Leave. Submission of NS recall make-up pay claim on MINDEF using Singpass- NS portal, renewal for workmen compensation, insurance for S-Pass holder and related tasks as and when needed
• Work closely with the Finance (AP in India / AR team in Switzerland) to process the expenses and liase with local teams / hospitals / clients for invoices to ensure seamless business proceedings
• Provide marketing support to sales and or operations as per business need. Assists with preparation of company meetings & events
• Backup for logistics team, dealing with logistics providers directly. Training will be provided
• Invoice processing for office vendors, ensuring that all items are invoiced and paid on time
• Manage contract and renewals with various office vendors, including office lease.
• Maintain office first aid and housekeeping items. Managing the purchase of all Office supplies such as pantry items, stationary and maintain stock.
• Prepare regular reports for senior management on employee-related administrative tasks and office operations.
• Other ad hoc tasks / projects as and when needed as per business requirements which may require collaboration with international teams within Masimo

• Three to five years of prior experience, as an Office administrator/Receptionist.
• Attention to details is a must-have for this role
• Computer proficiency with Microsoft Office suite (Outlook, Word, Excel and PowerPoint);
• Experience in calendar management across time zones.
• Managed employee data, travel bookings and documentation.
• Coordinated and Led office events and employee relation activities.
• Must have excellent communication skills.
• Must be a Team player with the ability to work in a complex organization.
• Must be able to work in a high-paced environment, with frequent interruptions, tight deadlines and multiple projects at the same time
• Shifting project priorities and have the ability to multi-task.
• Must have a Positive attitude and sense of prioritizing work as per deadlines
• Must be a self-starter and be able to work independently.

• Experience with Coupa/Invoice Processing system

Masimo