Senior Executive Assistant / Associate Executive, NCIS (Stem Cell Lab)
National University Health System
- Singapore
- Permanent
- Full-time
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.At NUH, we are driven by a shared purpose - to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.
We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.About NUH
The National University Hospital (NUH) is Singapore's leading university hospital, with a proud heritage dating back to 1905 with the establishment of what's now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.About Department and Purpose of the PositionThe National University Cancer Institute, Singapore (NCIS) is a national specialist centre under the National University Health System (NUHS). It is the only public cancer centre in Singapore treating both paediatric and adult cancers in one facility.We are seeking a dedicated Senior Executive Assistant or Associate Executive to provide logistic, procurement, inventorial and administrative support for the Stem Cell Laboratory.Key ResponsibilitiesPrimary Responsibilities and Duties (80%)
- Perform stock take, logistics and inventory management of lab supplies and reagents, as well as top-up.
- Execute the full process of loaning of equipment and requisitioning of equipment, supplies, reagents, consumables, stationery and etc., once balance of items is below par.
- Perform billing to external client for service rendered, internal cost transfer to internal departments and billing to patients.
- Perform bill audit quarterly and bill adjustment when needed.
- Payment to external parties/vendors within payment term period.
- Create and maintain updated records for contracts/agreements, lab inventories, fixed asset requisitions, purchase requisitions, work requisitions and approval papers submitted for review and approval process.
- Perform sorting, filing, scanning, photocopying and recording of documents and forms, and maintain filing system.
- Tracking of CAPEX/OPEX budget, staff training budget and other NUH-related funds.
- Collect and dispatch documents or mails from/to areas within hospital premises.
- Check letterbox weekly for letters & passed to respective person immediately &/or action taken accordingly.
- Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
- Back up personnel to training representative of Stem Cell Lab in maintaining training records of the lab and informing staff of training activities, where required.
- Attending to admin related maintenance/service issues (example but not limited to printer, copier issues, light issue) of the SCL promptly.
- Provide other administrative support to the laboratory and/or RO to ensure smooth daily operations and provide required support to meet assigned project/task timeline.
- Performs any other duties assigned by supervisor/ department manager/ HOD.
- Minimum Diploma holder
- Minimum of 2 years' experience in procurement/logistics, and administrative experience (lab experience will be advantageous)
- Good understanding of accounting and figures
- Proficient in Microsoft Office applications (Word, Excel, and Powerpoint)
- Responsive, attentive, and able to perform under pressure
- Positive, self-motivated, flexible, and adaptable
- Good communication and interpersonal skills
- Good team player and able to work independently
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.