Personal Assistant/ Secretary

• Manage executive calendars, scheduling meetings, and appointments with precision and discretion.
• Prepare and organize meeting materials, track action items, and take detailed notes during discussions.
• Handle all correspondence, including managing emails, phone calls, and postal communications.
• Coordinate travel arrangements and itineraries for executives, ensuring smooth logistics.
• Maintain an organized filing system, both physical and electronic, to ensure easy access to documents.
• Assist with the preparation of reports, presentations, and other required documentation.
• Support special projects and initiatives as assigned, contributing to team objectives.
• Act as a liaison between the executive team and other staff, clients, and stakeholders.

• Proven experience as a Personal Assistant, Secretary, or in a similar administrative role.
• Exceptional organizational skills and attention to detail.
• Outstanding verbal and written communication skills.
• High level of confidentiality and discretion in handling sensitive information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and a customer-oriented mindset.
• Experience in a corporate or dynamic office environment is preferred.

• Performance Bonus
• Paid Time Off
• Private Health Insurance

Substance