JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What this job involves –Technical Facilities Coordinator will be part of the Workplace Experience team, to drive and increase customer satisfaction. This individual is the go-to-person for all workplace engagement matters.Site ManagementConduct facilities inspection and generate reports. Look out for defects and manage any hazardous objects accordingly.Ensure that the meeting rooms are in ‘ready-to-use’ condition whenever unoccupied.Ensure that office equipment is in good working condition. Otherwise, rectify immediatelyLiaise and manage respective vendors to support the functionality of office space.Responsible for consolidating all customer issues and generating a monthly reportManage all customers’ issues tactfully and confidently.Assist to follow up on associates & visitors requests and keep team in the loop.Liaise & coordinate with stakeholders & vendors for event support and meeting rooms’ setupEnsure all completed PPM & Ad hoc works are according to SLA.Police the clean desk policy.CommunicationsTo be attuned with customers, build and establish relationships with stakeholders across all levels.Share communications collaterals with the JLL team and client.Administration DutiesCreate ad hoc Work Orders. Ensure all Work Orders are sent out, closed and verified within SLA.Ensure all vendors’ invoices are submitted timely, within SLA.Manage Finance, PPM (52 weeks) and Operation trackers: ensure details are accurately updated and current.Ensure all EHS documents and vendors’ relevant documents are valid, and facilitate the submission of vendors’ Permit to Work for client & landlord’s approvals.Assist in procurement.Log in all "Good Catches" & "Near Miss" in CMO.Adhoc responsibilities assigned by Facilities Manager.Proficient in Microsoft Word, Excel & PowerPoint.Technical Duties:Critical rooms water detection alarm responder.Assist with building annual power shutdown.Fire Protection Equipment serviceability.1st Aid equipment serviceability & items validity.Critical Rooms:- Cooling Water Thermostat: check readings.- Serviceability of Water Detector Alarm System.- Ensure functionality of FCU in manual mode.- Main DB indicators: Sub DB in operationOthers-Check equipment for defects and rectify: TV, pantry appliances, document shredders, paint touch ups of walls & ceilings, tidy up workstation cables & replace faulty lightings, event support standby for electrical issue interruptions, etc.-Plumbing: Grey water/ Solenoid valve PPM.Backup DutiesAssist to liaise with courier for associates’ documents/parcels collection. Alert associates when receiving courier docs/parcels. Mailbox checks, sort mail & contact recipients to collect.Replenish beverages, snacks & stationery at respective areas and store consumption & stationery stock.Assist in filing and providing front desk support.Location:On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.
