About SJSJ Group is a global urban, infrastructure and managed services consulting firm, with over 70 years of track record in successful project delivery. Headquartered in Singapore, the group has a global talent pool of 16,000 across SJ and our member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, RBG, SAA, and SMEC, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers and other specialists driven by progressive thinking and creative ideas to help shape a better future.Our technical experts deliver sustainable solutions that cover the entire project life cycle from planning and design, through to delivery and management, as well as decommissioning and closure. We provide a full suite of multidisciplinary built environment consultancy services across a diverse range of sectors that includes aviation, healthcare, hospitality, transport, water and environment as well as energy and resources.Key ResponsibilitiesLeasing/Event Planning and Coordination/ Operation SupportOverseeing the operations of the venue/business spaceEvents coordination and operation including logisticLease, Tenant and Event Management (including fee management and rates review)Conducting viewings and inspectionsProspecting for new tenants/ client and conduct market research, survey and feedbacks.Managing lease and events related matters including documentation, renewals, terminations, billings, payments, arrears and terminations, ensuring accuracy and compliance.Ensuring smooth and successful event execution, including setup, on-site management, and post-event follow-up.Managing and coordinating with client on event booking, enquires, logistics, such as catering, manpower, audio-visual equipment, and event setup.Collaborate and work with other departments, such as marketing and facilities, to support leasing and event objectives.Strategizing the success of business space and venue is being strategic, plan and implement strategies to stimulate income generation and efficiency including conducting direct sales.Overseeing the operations of our space/venues, including events coordination and logisticManaging bookings and administrative worksManage and dealing with unforeseen event issues, handling complaintsCultivating and maintain good rapport with tenants, event clients addressing their concerns, and providing ongoing supportPresent & act as Duty Manager for Events (may need to work after office hours, on Weekends / PH)Event Reporting, booking rates review, market researchPreparation of lease/event management reports (including fee management)Support facilities/operations where requiredAssist in Facilities Management from time to time.Any other ad hoc duties as assignedAdministrative and Operation DutiesMaintain accurate records of lease, events and operations, feedback, and other relevant metrics.Prepare reports and analysis on outcomes and office operations.Do filing and maintenance of relevant documentationLiaise with vendors on any procurement related tasksSupport with the vendor creation process to ensure a fast and smooth service is provided to all vendorsUtilise data to make recommendations for improving effectiveness and operational efficiencyRequirements:Bachelor’s degree/ diploma in Marketing Estate Management, Facilities Management, Business Administration, Event Management, Communications, or related fields.5 to 7 years of relevant experience with some exposure/experienceProven track record in building operations and end-to-end event management, including planning, coordination, execution and driving participation.Excellent interpersonal, communication, stakeholder engagement and management skills.Ability to work independently and collaboratively in a fast-paced environment.Strong time management, organizational and problem-solving skills.Good interpersonal skills with the ability to communicate well at all levelsExcellent verbal and communication skills with good command of EnglishStrong analytical and presentation skillsTeam player with high degree of initiative and able to work independentlyProficient in office software applications including MS Office, Excel and PowerPointAnalytical, meticulous and can handle sensitive information with confidentiality and professionalismAt Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
