Admin Executive (Marine and Offshore) (M17330)

Job Responsibilities:

Initiate or reserve purchase requisitions (PR) and file them in the designated shared folder or drive
Communicate with vendors to follow up on PR matters
Maintain and update the PR Control Log accurately
Track, reserve, and revise PRs according to final costings
Replace reserved PRs with final approved versions and archive them in the shared location
Prepare and amend Goods Receipt Notes (GRNs) as needed
Compile monthly Planned Maintenance System (PMS) submissions from the fleet and save them in the shared drive, ensuring all necessary approvals are obtained
Support general administrative processes related to the fleet
Ensure adherence to the requirements of the company's ISM system
Keep organized records and submit them regularly to vessel owners for review
Review and audit fleet filing systems, including trade and statutory certifications, on a consistent basis
Provide secretarial support to senior management when required
Assist with administrative duties such as visa applications and verification of employee claims
Carry out other ad-hoc tasks as assigned

Marketing Responsibilities:

Contribute to the planning and execution of industry-specific marketing campaigns
Help in producing marketing materials such as brochures, company profiles, exhibition content, and digital media
Assist in organizing company participation in industry exhibitions, networking events, and conferences
Monitor and analyze marketing campaign results and digital interaction metrics