Events & Operation Executive

Singapore
Permanent
Full-time

12 days ago
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(A) Event Management- To plan, prepare and provide support for the organisation of schoolevents, mainly in the area of food catering. The work includes:o Sourcing of suitable caterers/vendors for provision of foodcatering/refreshment; Sourcing of food items for ad-hoc/special school events.o The planning of menu, making special arrangements forpeople with special diets/allergies.o Working with the schools Admin. Manager/Admin. Executiveon the budget and procurement matters.o Managing logistics requirements.o Liaising with vendors and working hand-in-hand with theschool staff to carry out events smoothly.- To work with the school and/or schools stakeholders in organisingformal dinners/lunch held outside school (e.g. hotel), which includesattending external work meetings and overseeing the set up ofexternal venues for the events.(B) School Operations- To be main person-in-charge of the operations of the Printing Roomand manage printing requests from teachers. The work entails:o Working closely with Exam. Committee in the printing ofexam. papers, and be responsible for the security of theexam. papers (i.e. to ensure the safekeeping of exam. papersafter it is printed).o Ensuring that the exam Standard Operating Procedures(SOPs) are followed for the printing of exam. papers.o Meeting the respective teachers-in-charge to go through theprinting requirements of each exam./test paper.o Ensuring that all printing requests are completed on time.o Guiding teachers/staff in the proper use of the printingmachines. Train new Gen. Office staff / Operation SupportOfficers (OSO) in the printing SOPs and operation of theprinting room.o Being the point of contact for on-site technicians in thetroubleshooting of printing machines.o Upkeeping the cleanliness and tidiness of the Printing room.- When necessary, to be deployed to the schools General Office atassigned periods to provide customer service and student supportservice at the General Office reception counter.- To follow the schools SOPs and provide administrative supporttogether with the School Admin. Team.- Play a role in the school emergency exercises and otheradministrative/operational areas, which may be required from time totime.(C) Canteen Operations- To assist the school in the management of Canteen Vendors. Thework entails:o Do daily checks to ensure that Canteen Vendors adhere to theHealth Promotion Board (HPB) guidelines.o Work with the Operations Manager (OM) to communicateimportant announcements to the Canteen Vendors (e.g.canteen closure due to school events, etc).o Attend termly Canteen meetings and write minutes for themeetings.o Attend briefings conducted by HPB with the Canteen Vendors.Requirement:Preferably have at least 3 years of relevant experience in:
Working with multiple parties (internal and external
customers) in organization of events.
Organization of food catering for events.
Preferably have at least 3 years of relevant experience in:
Printing (in the use of heavy-duty digital copiers)
Managing a Printing Room in a school setting
Printing and handling sensitive and critical bulk printing in
a limited time.
Have knowledge on Health Promotion Board requirements for
School Canteens and preferably have at least 1 year of experience
in supervising/managing Canteen Vendors.
Preferably have at least 1 year of experience (within the last 2 years)
working in a local mainstream school environment in providing
service at reception counter.
Have strong communication and good interpersonal skills.
People-oriented.
Have strong organizational skills and be able to manage projects
and resources independently and effectively.
Able to multi-task and be composed under pressure.
Proficient in written and spoken English
PC literateDuration/ Working hours:1 year contract (Option to extend another 1 year) 1 Oct 2025 to 30 Sep 2026Mondays to Fridays: 10:00am* to 5:30pm, inclusive of 45min lunch
break
Service is not required on Saturdays, Sundays and gazetted public
holidays, except for school events that fall on Saturdays.
Personnel will also be required to be present for school events that
may start as early as 7:00am or end as late as 10:00pm. Approximate
number of such events per year: 5 9.
There will be approximately 3 4 events that require personnel to work
off-site (outside the school) at external venues where the school events
are taking place.

During exam period when there are exam papers to be printed, start time

is 9am. (Approximately 2-3 weeks in August and 3-4 weeks in Sep/Oct).** We regret to inform only shortlisted candidates will be notified.

Seacare Manpower