Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. NTU’s College of Computing and Data Science (CCDS) is a leading college that is known for its excellent curriculum, outstanding and impactful research, and world-renowned faculty. Today, we are ranked #2 for AI and Computer Science by US News Best Global Universities; and #8 for Data Science and AI by QS World University Ranking.A hot bed of cutting-edge technology and groundbreaking research, the college aims to groom the next generation of leaders, thinkers, and innovators to thrive in the digital age. Located in the heart of Asia, NTU’s College of Computing and Data Science is an ‘exciting place to learn and grow'. We welcome you to join our community of faculty, students and alumni who are shaping the future of AI, Data Science and Computing.We invite suitable candidates to apply for the Student Administration Senior Executive role with our Academics Office to provide support to the Academic team on all undergraduate matters.A Senior Admin Executive in a university, particularly for FYP (Final Year Project), MDP (Multidisciplinary Design Project), and Internship projects, will be responsible for providing comprehensive administrative support to ensure the smooth execution of these programs. This includes managing student records, facilitating communication between stakeholders, coordinating logistics, and maintaining project documentation. The role also involves ensuring compliance with university policies and procedures, as well as contributing to the overall efficiency and effectiveness of the programs.Responsibilities:Final Year Project (FYP) AdministrationManage end-to-end FYP registration (student application, supervisor allocation, approvals)Maintain and update FYP databasePlanning of FYP timelines such as submission deadlines and oral presentationManage program budgets and track expensesServe as a key point of contact for students, faculty, and external partners (Industrial FYP) regarding administration of program-related mattersFacilitate communication between students, supervisors, and external partiesManage FYP-role based emailMultidisciplinary Design Project (MDP) AdministrationCoordinate project listings and student applicationsLiaise with MDP coordinators on MDP registration/withdrawal for groupingManage end-to-end MDP registration (student application, supervisor allocation, approvals)Internship Project AdministrationCollaborate with Career Attachment Office (CAO) to ensure successful student internship placements (PA/PI)Coordinate internship registration processes aligned with academic requirementsMaintain accurate records of internship project assignmentsReview student’s appeal for internship shifting request based on CCDS policyCourse RegistrationWork with academic studies unit in other school for second major student course registrationsMonitor class enrolment and quotaAddress student queries and registration issues promptlyGeneral Administrative & Event SupportAssist in exam marks verification and cross-checkingPrepare, provide, submit and maintain various types of reports and statistical information as requiredProviding support to update programme websites and digital resourcesBe rostered for student service counter dutiesProvide logistics/admin support at university or faculty-level events (Open House, Orientation, Commencement, etc.)Perform any other duties as assigned by the Academic Dean or Department HeadRequirementsBachelor’s degree with 3 years of relevant experience, preferably in an educational institutionIT savvy, proficient in MS Office applications and database management systemsMeticulous and organized, with the ability to multi-taskProactive, analytical, and resourcefulAbility to work in a teamExcellent interpersonal and communication (oral and written) skillsGood sense of initiative and responsibility and positive working attitudeAbility to manage stressful situationsBe highly adapted to changesWe regret that only shortlisted candidates will be notified.Hiring Institution: NTU
