Senior Executive (Corporate Communications)

• Assist in managing multiple email accounts, including responding to queries from the Quality Service Manager (QSM) email account and other shared mailboxes. Support tasks such as responding to grantee enquiries, checking logo placements, managing EDM distribution, and other communications-related coordination work.

• Facilitate the procurement process for corporate communications needs, including preparation of requirement specifications, liaison with procurement colleagues, submission for approval and overall management of the entire procurement process.

• Assist in managing contract variations and renewals related to corporate communications services and vendors.

• Assist in processing and monitoring invoice-related matters between vendors and our finance team

• Coordinate the distribution and coordination of various tickets for corporate events, ensuring accurate record-keeping and timely delivery.

• Arrange various event management services for communications events, launches and meetings, including invitations, RSVPs, catering, vendor coordination and budget management.

• Upload and manage videos on channels such as YouTube, office screen, website etc, ensuring content is up-to-date, organised, and aligned with corporate communication objectives.

• Support IT-related administrative tasks, such as managing access permissions, and liaising with IT support teams.

• Support public service requests for information, such as translation terms, internship coordination tasks and others as they may occur.

• Maintain accurate and up-to-date records, documentation, and filing systems for corporate communications activities, ensuring compliance with organisational policies and procedures.

• Good writing skills — candidate should be able to write clearly and reasonably in order to propose draft replies for emails and correspondence.
• Proven experience in administrative roles, preferably in a corporate communications or related environment.
• Familiarity with public service, especially procurement system, is a bonus and asset
• Strong organisational and multitasking abilities, with a keen attention to detail.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external vendors.
• Proficiency in office productivity software and multimedia platforms, with a willingness to learn new tools and technologies.
• Ability to work independently, prioritise tasks, and meet deadlines in a fast-paced environment.
• A proactive and adaptable approach to handling diverse administrative responsibilities.

• Working Schedule - Monday to Friday: Office hours
• Contract Duration – 1 year
• Location: Middle Road
• Salary per month – Up to $4200/month

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