Executive, Operations (Disability Services)

Bedok, Singapore
$2,650-4,800 per month
Permanent
Full-time

2 months ago

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.Job DescriptionAs an Operations Executive, you will be responsible for assisting with the management of the Home's daily operations. You are required to ensure the welfare, safety and care of our clients. You will manage and optimise all operations relating to but not exclusive to:Client Management

Ensure clients' personal hygiene and cleanliness are maintained
Ensure the safe custody of clients
Work closely with the Nursing team, Dietitian and Speech Therapist to ensure clients' dietary needs are met
Assist in liaising and managing feedback from clients/ clients' Next-of-Kin (NOK)
Assist to resolve conflicts among residents

Building, Equipment and Maintenance

Assist in carrying out preventive and corrective maintenance on the Home building and facilities
Liaise with relevant parties immediately for urgent repairs, for example: pipe bursts, roof leakages, electrical faults etc.
Accompany Estate Management staff and contractors and show them around area of work
Supervise contractor performing repair work in the Home to ensure work is satisfactorily carried out
Arrange for servicing and repair of the fire-fighting equipment, fire alarm system, intercom system, emergency lighting system and all other equipment in the Home
Pests control management
Evaluate reported facility/ equipment faults and inform the appropriate persons
Identify and recommend suitable rectification works and costs to ensure optimal functioning
Review and recommend maintenance schedules of all appropriate tools and equipment
Ensure work schedules and documentations are completed timely and accurately
Support Workplace Safety and Health (WSH) activities to ensure organisational and regulatory requirements are followed when maintenance works are carried out
Vendor Management

Inventory Management

Ensure inventory accuracy of equipment, furniture, consumables and all other stocks in stores
Liaise with central store and internal store in management of fast-moving inventory
Be accountable for delivery schedules and movement of inventory.
Improve logistics flow by monitoring wastage and costs reduction
Key contact point for suppliers and external partners

Vendor Management

Maintain inventory cards for equipment and furniture and update them as necessary
Update all inventory of the Home

Others

Liaise with Public Utilities on power meter reading, all gas appliances repair and servicing, enquiries and complaints
Plan duty rosters for Healthcare Assistants
Conduct briefing to the Nursing Aides and Healthcare Assistants

Qualifications

Diploma in any field
Preferably candidates with at least 1 year of relevant working experience

Other Information

Comfortable working with children and adults with multiple disabilities
Analytical and project management skills
Be sharp and with Growth Mindset
Possess good team ethics and strong communication skills
Work well in a dynamic work environment
Able to perform shift work and working on weekends
5-day work week with rotating day shifts

Application InstructionsPlease kindly submit your application here:Kindly note that only applications submitted via the given job link will be considered. We regret that only shortlisted applicants will be notified

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