Business Acceptance (Compliance) Team Administrator

Singapore
Permanent
Full-time

2 months ago

What we will offerWe will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.Team StructureThe Firm's in-house legal function is headed by the General Counsel and comprises a Business Acceptance team and the Risk Management team; the Firm is looking to further grow and support these functions.This role will be focused on administrative assistance to the Business Acceptance team (primary supporting the Singapore and APAC region). However, given the global structure of the firm, this role will, from time to time, be required to assist with duties for other offices in differing time zones. An example of this is when there are British bank holidays in the UK for the London office.This role will be well suited to someone looking for a second career opportunity. This role may also appeal to an individual with some exposure to aspects of compliance but no direct experience such as in a role as a legal EA or a company secretarial assistant. Finally, this role may appeal to an individual in a compliance analyst role or comparable function in a professional services environment looking to progress.Main ResponsibilitiesThis wide ranging and varied position will assist the Senior Compliance Manager and Business Acceptance manager with:

Arranging training sessions for the team (including checking calendars and room booking).
Assisting with escalations in the event of non-compliance
Maintenance of intranet pages
Monitoring declaration questionnaire completion and sending chasers/escalations
Taking minutes of meetings
Outside Counsel terms/Blackbook co-ordination
Client Groupings – weekly review of opened new clients and grouping with existing parent client entities in the system
Information barrier maintenance – annual review of information barriers to confirm which can be deactivated
Long term AML review – Annual review of active clients that have had no new matters opened in the previous two years and so are due for AML refresh
Review of closed files and general advice files
Other business acceptance tasks/projects as they arise

Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.Attributes/Skills Required

Advanced Microsoft Office skills
A thorough understanding of working in a professional, service driven environment and stakeholder/client/business confidentiality
Confident and professional manner with the ability to build strong relationship with fee earners and business services employees
Excellent communication skills and the ability to interact at all levels – English (spoken, written and reading) and Chinese reading and writing skills would be advantageous
Collaborative and supportive of the business and its initiatives
Adaptable and open to change, showing a willingness and confidence to make suggestions for change where appropriate
Strong organisational skills and excellent attention to detail
Ability to remain proactive and flexible at all times
Reliable, hardworking, work to tight deadlines and have the ability to remain calm when under pressure
Anticipate and identify potential problems and provide innovative solutions
A strong team player

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.We are an equal opportunity employer, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives.About the Firmith 8 offices worldwide and with our headquarters based in London, Stephenson Harwood is a law firm where our people are committed to achieving the goals of our clients - listed and private companies, institutions, and individuals across the globe. Our mix of expertise and culture results in a combination of deep local insight and the capability to provide a seamless international service.Our experience encompasses corporate, commercial litigation and arbitration, employment, pensions and private wealth, finance, marine and international trade, and real estate and projects.We assemble teams of bright thinkers to match our clients' needs and give the right advice from the right person at the right time. Dedicating the highest calibre of legal talent to overcome the most complex issues, we deliver pragmatic, expert advice that is set squarely in the real world.We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.Our values:Individuality - We encourage creativity and develop talentCommitment - To be the best and deliver the highest standardTeamwork - We work together to build close, long-term relationshipsStraight talking - We say what we mean and do what we sayThese values express the personality of the individuals within our firm. They are the behaviours we encourage in our people and the standards which inform our decisions and actions.Our vision into 2026To be a successful firm where talented people work together in an entrepreneurial environment, building long term client relationships.This vision is about who we want to be, as well as who we are. It is as much about our values as about our character – the attributes we want to see from all of our people. It also reflects the importance of remaining independent - a clear sign that we are confident in our own future. That's how we unlock our entrepreneurial spirit, advising our clients with top performing teams.A key part of the 2026 strategy is to focus on five core sectors: decarbonisation, life sciences, private capital & funds, technology, and transportation & trade. These have been identified as crucial in the drive for accelerated profitable growth.

Stephenson Harwood

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