Temporary Administrative Executive

• Dates required: 28 July - 30 Sep 2025
• Time: Monday - Friday, 8.30am to 6pm (1 hour unpaid break)
• Location: Kent Ridge
• Salary: From $13/hour

• Coordinate and manage all aspects of progressive assessments and final examinations, including scheduling, room bookings, invigilation, and communication with staff and students.
• Ensure assessment and exam materials (including online links, papers, and stationery) are securely stored, complete, and distributed appropriately.
• Support students with special examination needs and handle exam clash arrangements.
• Supervise and coordinate invigilator recruitment, scheduling, and training, including processing timesheets and payments.
• Maintain accurate records in the Student Management System to facilitate the issuance of certificates and transcripts.

• Advise students on course requirements, academic policies, and procedures.
• Process student enrolments, requests for extensions or deferred assessments, and appeals or reviews of results.
• Handle cases of academic misconduct in accordance with institutional policies.
• Identify students at risk and refer them to appropriate academic support services.
• Assist in the preparation and maintenance of class schedules, surveys, student ID cards, and formal letters.

• Coordinate the marking process and distribute guidelines to lecturers to ensure timely feedback and return of assessments.
• Process marking fee invoices and ensure payment timelines are met.
• Manage moderation processes and liaise with Unit Coordinators and lecturers on required actions.
• Organize the release of results and return of assessments post-moderation.

• Ensure student academic progress complies with university regulations.
• Assist in preparing documents and attending the Board of Examiners meetings.

• Provide general academic support to staff and students.
• Perform ad-hoc tasks as assigned by the Senior Manager (Academic).

• A diploma (or equivalent qualification).
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to work with diverse groups, including international students.
• Proven ability to work independently and meet tight deadlines.

Cultivar Asia