Production Coordinator

Singapore
Permanent
Full-time

1 month ago

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world's top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions. Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today's content experience.WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.A Hybrid working modelWe believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.Role Summary: The role involves managing administrative and financial tasks related to production projects, vendor management, talent usage, and payments. The individual will collaborate with internal teams, suppliers, and clients to ensure smooth project execution while adhering to client guidelines and timelines. Strong organizational skills, attention to detail, and the ability to handle multiple tasks are essential for success in this position.Key Responsibilities:Admin and Finance Matters:

Setting up vendors for project-related activities
Preparing project cost estimates/quotations and purchase orders
Ensuring cost clearance with the Unilever RAP team
Updating monthly revenue reports
Addressing general administrative and financial matters
Following up frequently with Finance and Accounts Servicing teams to obtain client DOs before issuing purchase orders to suppliers
Providing support to teams on client guidelines and processes
Assisting Producers with PPM meetings and production decks
Organizing and archiving project-related financial records
Managing multiple tasks and projects simultaneously

Talent Usage Extension / Talent Payments:

Reaching out to suppliers to obtain quotations based on required usage types and specifications
Conducting due diligence checks on received quotes, including verifying amounts, tax details, and usage specifications
Sharing total costs with the Accounts Servicing team and awaiting confirmation for further steps
Retrieving archived Master quotes and sharing them along with new quotes with the Unilever RAP team
Communicating client feedback to suppliers and negotiating cost reductions when necessary
Managing administrative and financial aspects of talent usage, including generating cost estimates for client DOs, creating purchase orders, and ensuring timely supplier payments

Requirements:

Diploma in Marketing/ Production or a related field is preferred
Prior experience in administrative and financial roles, especially in production or media-related industries
Familiarity with vendor management and procurement processes
Strong organisational and multitasking abilities
Excellent communication and negotiation skills
Proficiency in financial reporting and record-keeping
Attention to detail and accuracy in handling financial data
Ability to work collaboratively with cross-functional teams
Ability to meet deadlines in a fast-paced environment
Proactive approach to problem-solving and follow-ups

#LI-CT1Inclusion and ImpactWPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.Please contact if you need the job advert or form in another format.DataWe rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy . This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

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