Contract Manager, International Relations
- Singapore
- Permanent
- Full-time
- Preparation of briefs and meeting documents for the senior management
- Preparation of regular updates to senior management
- Provide support for the implementation of ASEAN Tourism Awards with ASEAN Secretariat and ASEAN Member States
- Work closely with the appointed Event Organiser to plan and curate programmes and effectively implement the Opening and Closing Ceremonies
- Work with appointed tour operator and Transport & Logistics Subcomm to plan, curate and organise the technical visits for delegates
- Work with the appointed Event Organiser to conceptualise, design and construct the Singapore Pavilion at the travel fair.
- Assist with the travel trade participation at the Singapore Pavilion
- Assist with marketing and publicity matters eg destination information on ATF website, marketing collateral (videos and banners)
- Identify and solicit partnerships with brands/companies for the event, eg official vehicle, souvenirs, attires for VIPs and Liaison officers
- Coordinate logistics (e.g. security, transport, etc.) with other tourism stakeholders for tradeshow participants attending ATF Opening and Closing Ceremonies
- Plan and manage safety and security and first aid arrangements in collaboration with relevant agencies and partners
- Work with relevant educational institutions to identify & appoint suitable students as Liaison Officers (LOs) to general ATF delegations
- Plan and manage protocol, guidelines and training programmes for LOs
- Assist with the planning of LO deployment
- Provide administrative support pertaining to procurement of goods and services related to the event
- Coordinate meetings with relevant HQ line units, event organisers, tourism stakeholders and government agencies
- Assist with post-event duties such as feedback surveys, After Action Report and delivery of certificates and trophies
- Relevant HQ line units
- Tourism stakeholders
- Government agencies
- At least 1-2 years of relevant experience in areas such as project management, marketing and business development. Prior experience in team supervision, policy planning and/or working with government ministries and agencies will be an advantage.
- Good interpersonal skills and teamwork so that you could influence multiple stakeholders and engage in productive relationships that require collaboration and engagement across organization, functions and levels.
- Strength in project management and operations so as to ensure timeliness in the delivery of outcomes and alignment across team members and multiple stakeholders.
- Ability to operate well in ambiguous settings without pre-existing established guidelines and rules and have the ability to implement systems and processes to operationalize work.
- Good communication (verbal & written) skills.
- Competence in working with numbers, preferably with some experience in handling budgets.