Team Coordinator - 6 months contract
- Singapore
- Permanent
- Full-time
- Prepare Travel & Entertainment (T&E) claims for the Executive Director, DTC Partnerships SEA and Executive Director, Growth Marketing APAC
- Manage the day to day calendar for both executives
- Make all travel arrangements which includes booking of flights, ticketing, hotel reservation, visa application etc.
- Schedule meetings and manage appointments. Follow up closely to ensure each activity takes place as planned
- Receive guests/overseas visitors, handle daily correspondence (mails, emails, faxes), answer phone calls and take and relay messages in a timely manner
- Manage SAP administration to include PO’s and Invoices
- Provide overall administrative support to the DTC Partnerships Team
- Organize weekly dept meetings and follow up with relevant teams, stakeholders
- Organize weekly Finance Deal approval working sessions
- Liase with Integrated Marketing on premiums and Disney+ swag for partners
- Prepare and coordinate Partnership events, such as booking of venue, sending invites, managing RSVP, goodie bags, etc
- Preferably a Diploma holder. Candidates with GCE ‘O’ levels and a minimum of five years relevant working experience in a corporate environment
- Similar experience working with or supporting a senior leader
- Good organisational skills and ability to prioritise workload to meet competing deadlines
- Excellent communication and presentation skills
- A self-starter who is organised, resourceful and able to take initiatives
- Able to multi-task effectively, with attention to detail
- Good communication skills and prompt in follow-ups
- Technology savvy with analytical skills