Admin Executive Assistant (Temp Contract)

Triumph International

Singapore
Temporary
Full-time

7 days ago

Brand Vacancy title Admin Executive Assistant (Temp Contract) Ref 20500 Function Sales Asia City Singapore Salary Competitive Closing date 05/07/2024 DescriptionTriumph is one of the world’s largest intimate apparel companies. It enjoys a presence in over 80 countries with the core brands Triumph® and sloggi®. Globally, the company serves 20,000 wholesale customers and sells its products in more than 2,300 controlled points of sale as well as via several own online shops. The Triumph Group is a member of the amfori Business Social Compliance Initiative (amfori BSCI).Learn more about Triumph on:www.facebook.com/Triumph/www.instagram.com/Triumph/Our Management Secretariat Department in Singapore is looking for a Admin Executive Assistant (Temp Contract)PURPOSE OF THE JOBTo provide primary secretarial support to the Commercial Director/HRSSC department secondary support such as handling office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings for other assigned leadership staff.GENERAL DUTIES AND RESPONSIBILITIES * To schedule all internal and external appointments & meetings for Commercial Director and screen all calls.

To be the central point of contact & deal with travel agency, hotel account manager and courier account manager in terms of contracts, rates, billing, group booking etc.
To maintain electronic and hard copy filing system and ensure quick and efficient retrieval of files and documents.
To collate & present reports: Ad-hoc reports, presentations as and when required by corporate office or local management.
To maintain Commercial Director’s leave absence and notify all managers her out of office schedule.
To administer time & travel management and DFM invoices approval on behalf of Commercial Director for all her direct reports.
To assist Commercial Director in all claims and personal travel arrangements.
To assist in Company events such as Warehouse sale, CNY sale etc.
To assist in preparing for the annual trade presentation meetings.
To be the central point of contact with printers for orders of Company envelopes, letterheads, name cards, printing paper etc.
To be the key user for Indirect Procurement to support Sales, IT, Finance and HR Team.
To be responsible for tracking, reporting & analysing all CRM activities.
To be the central point of contact with vendors on office maintenance requirements such as security alarm & CCTV & quarterly carpet cleaning etc.
To be the central point of contact with the landlord of our office regarding issues with visitors, dissemination of information etc.
To guide and supervise receptionist in her job scope: travel & hotel booking, mail sorting, maintaining of phone directory, processing of invoices, staff recreation planning etc.
To supervise cleaner’s job scope.
To perform any other duties that may be assigned from time to time.

18. To support on end to end work permit applications and cancellationsYour ideal profile:The ideal candidate should be tertiary educated and have at least 3 years of secretarial experience, preferably in the retail or consumer’s sector.Coming with strong experience in calendar management across different countries / time zones will be helpful for this position.You will need strong communication and interpersonal skills and be able to handle challenging situations with patience and tact.The ability to be flexible, meticulous, and proactive will also contribute to your success in this role. * Fluent English is necessary.We offer:You will never walk aloneAs a family owned business with more than 135 years of experience, Triumph embraces diversity throughout our global organization. Currently, our offices are present in over 40 countries across Europe and Asia having many international teams collaborate together every day. Guiding our corporate behaviors are respect and value for our employees, but also Collaboration as one of our key Corporate Competencies, being a core part of our every day working environment.Make a Difference, togetherThe future belongs to our children. At Triumph, we want to be proud of our commitment to building a sustainable society and protecting the environment, and we work everyday to ensure our products are manufactured in an sustainable way. This is our vision: We want to be a company that is characterized by responsible leadership and consideration for future generations and that cares for the legacy that we leave behind to our children.Putting People at the centerAt Triumph we are committed to our employees, they represent the foundation for our success. This means that as a company, we are driven to offer great career opportunities in a dynamic fast-paced organization. Our HR function across the globe strives to support our employees in their development, through our Triumph Learning AcademyWe continuously strive to recruit new talent, offering them one of the textile industry’s most international working environments, excellent conditions and great development opportunities in a company still owned and managed by the founding families. Our headquarters employs people from more than 30 nationalities and as a European company, we are present in many key markets in Europe, like Germany, Italy, France and growing in Eastern Europe. We are proud to have become one of the leading players in Asia very early on, in countries like Japan, China and Singapore, as well as being an employer that people aspire to work for. As a company serving women, we fundamentally believe in gender equality and diversity. Women make up more than 50% of our company’s workforce. In the last years, we have had a specific and successful drive to increase the number of women in management.Triumph is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, colour, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.If you are seeking a great opportunity to develop your career, please send us your CV in English by clicking on Apply.

Triumph International

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