Company Secretary

• Maintain the company statutory registers and records, specifically (but not limited to) statutory compliance with ACRA (Singapore) and TCSP (Hong Kong):
• Filing of the company's annual accounts on time and maintaining the necessary registers
• Notice of share transfers, amendments to MAA, notice of removal or resignation of auditors
• Change of registered office address
• Any other regulatory requirements by the relevant regulatory authorities

• Arrange for shareholder and director meetings
• Lodge and file in time all necessary documents required by law
• Provide administrative support in preparation of board meetings and management meetings, including but not limited to convening of meetings, minute-taking and action item tracking arising from the meetings
• Provide comprehensive legal and administrative support to the board, including independent and non-executive board members
• Assist in the implementation of corporate strategies by ensuring that the board's decisions are properly carried out and communicated
• Ensure that the company meets all its legal obligations
• Stay updated on relevant developments and changes in statutory and regulatory obligations
• Serve as an advisor to the directors and provide any practical support that is needed; shares timely information with all the directors so that they can contribute fully during the board meetings
• Where appropriate, regularly communicates with the shareholders and ensures their interests are protected; timely disseminates financial statements so that shareholders are prepared to take part in decision making at the company's Annual General Meeting
• Supervise share allotments, issues and transfers and deal with other matters affecting shareholdings and queries from shareholders
• Where necessary, execute official documents with a company director under the company seal; issue certified copies of company resolutions along with any one of directors (considered proof of passing of the resolution)
• Where applicable, supervise the establishment of overseas operations of the company according to proper procedures and laws
• Any other relevant duty as assigned by the manager

• Degree holder or professional qualifications in accounting, law, accountancy, business or public administration
• Candidate should also possess the relevant corporate secretarial qualifications, e.g. be a member of the Singapore Association of the Institute of Chartered Secretaries and Administrators (SAICSA)
• Minimally 6 years of relevant Company Secretary experience, preferably from the financial services industry
• Prior exposure in Fund/Asset Management and Fund Admin organizations with regional HQ in Singapore will be ideal
• Strong knowledge of Singapore & Hong Kong company law, corporate governance principles, and regulatory requirements
• Right to work in Singapore is required by law for this role
• Skilled in partnering with and giving advice to board members and senior management
• Meticulous and able to work independently and proactively
• Ability to multi-task and keep to a tight timeline

IQ-EQ