Manager, Department Administrator, Group Infrastructure and Platform Services
UOB
- Singapore
- Permanent
- Full-time
- Main responsibility is providing Secretarial support assisting the Managing Directors (MD)
- Maintaining the MDs schedule and calendar
- Assisting in planning conferences, appointments, and board meetings
- Preparing, handling and managing corporate documents e.g. memos, contracts, SLAs, financial reports and invoices
- Coordinating travel and logistics arrangement
- Onboarding and off-boarding of employees
- Maintaining department distribution lists and shared drives
- Perform general office duties e.g. monitor office supplies, facility management etc
- Represent department in workplace initiatives and matters
- Organize and coordinate GIPS events and workshops
- Act as cover for other executive assistants as required
- Providing administrative support to the group as the SharePoint administrator
- Appointed e-Memo maker/requester for group's purchases
- Backup support for the issuance of PR (Purchase Requisition) and performing GR (Goods Receipt)
- 5 or more years of relevant experience in administration work
- Proficient in Windows 365 Collaboration Tools like Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, Sharepoint, etc.
- Good communication and collaboration skills working with Operations/Technical/Production support teams
- Proficient in using MS Office Suite of products
- Good Analytical and problem-solving skills
- Operations support
- Proven ability to work independently and under pressure
- Flexible approach to work and able to work overtime as required
- Team player with good interpersonal skills