Senior Administrative Assistant

CDPQ

  • Singapore
  • Permanent
  • Full-time
  • 13 days ago
Become invested in the community!Join a global investment group and take pride in helping build a sustainable future.At La Caisse:We value your unique contribution to a world-class team.We give you work that allows you to flourish and excel.We offer opportunities to learn from experts who generously share their knowledge.We are fully invested so that you can fulfil our mission every day.Over the years, we have built a strong culture based on four pillars: ambition to push ourselves further, accountability to bring our convictions to life, openness to grow through creative ideas, and collaboration to drive us toward the best outcomes.Job DescriptionWe are looking for a dynamic and highly professional individual to provide comprehensive support to the executives and members of the investment team at La Caisse in Singapore. The ideal candidate will proactively anticipate the needs of the team, capable of managing multiple priorities in a fast-paced corporate environment. This role reports to the Director, Global Operations, Asia Pacific, based in Singapore.What You Will Do
  • Provide secretarial and administrative support to the Managing Director and the team
  • Manage complex and detailed calendars, dealing with multiples and/or urgent meeting conflicts, coordinate meetings and calls, internally and externally (eg global and regional internal team meetings, investment committee meetings, etc) across global time zones
  • Responsible for business travel, coordinating complex travel logistics and preparing detailed itineraries, required travel visas/documents for the team
  • Prepare reports, meeting agendas and follow-ups with the team and other stakeholders, track deadlines and team requests.
  • Handle document management including specific filings and archiving
  • Working closely with assistants internally and external partners, maintaining cordial business relationships
  • Provide back-up coverage for other senior administrative assistants when required
  • Deliver general support and handle ad hoc tasks as needed,
What Makes You Unique
  • Strong interpersonal skills with the ability to interface effectively with a wide variety internal stake holders and external partners,
  • Team player with excellent collaboration skills in an international environment
  • Ability to adopt a proactive approach and understand the nature of the business and priorities within the team while maintaining a high level of discretion, professionalism and exceptional attention to detail
  • Able to thrive in a fast paced and dynamic environment with a lean office setting
What You Bring
  • Diploma in any discipline
  • Minimum 8 years of relevant experience as an EA or a similar role within the financial or professional services industry
  • An equivalent combination of education and experience will be considered.
  • Proficient in Windows 365 Collaboration tools like Microsoft Teams, Word, Excel, Outlook, OneDrive, Sharepoint
  • Experience using Concur preferred
  • Excellent written and verbal communication skills
  • Ability to adapt procedures and processes to the completion of tasks
  • Excellent proficiency of English, spoken and written. Strong knowledge of French a plus
  • Singapore Citizen or PR preferred
Feeling that my role is important. Having fun every day. Growing in step with my ambitions. Earning compensation that reflects my contribution. That’s the professional experience La Caisse offers!We carefully review each application and directly contact those selected for an interview.La Caisse offers equal employment opportunities to everyone. Women, visible/ethnic minorities, Indigenous people and individuals with disabilities are all encouraged to apply. La Caisse is also committed to promoting equity, diversity and inclusion as key values and sees them as a source of enrichment and pride for all its employees.* Please let us know if you require adopted measures for the recruiting process.*Studies show that women and individuals from groups that are traditionally underrepresented are more likely to apply only when they meet all requirements. If you’re interested in this job but you don’t meet all the criteria, apply anyway!

CDPQ