Assistant Facilities Manager
- Singapore
- Permanent
- Full-time
- Manage and implement preventive maintenance programs for key infrastructure systems, including ACMV, M&E services, BMS, Security Access Control, Cleaning & Pest Control, Landscaping, and General Building Services, to ensure optimal performance and lifespan.
- Develop and execute preventive maintenance work plans to ensure uninterrupted facility operations and contract compliance.
- Evaluate and manage service vendors/contractors for maintenance, servicing, and repair works; ensure M&E systems and equipment function reliably.
- Monitor and ensure timely renewal of all authority licenses and term maintenance contracts.
- Manage and coordinate Addition & Alteration (A&A), refurbishment, reinstatement, renovation, and other capital works to ensure quality, compliance, and timely delivery.
- Collaborate with internal teams e.g. Operations, IT, QHSE to drive continuous improvement in facilities performance and standards.
- Oversee and evaluate the performance of service providers (hard and soft services), ensuring KPIs and SLAs are met.
- Promptly address user feedback and ensure rectification works are completed with minimal disruption.
- Ensure all facility operations comply with applicable health, safety, and environmental regulations and corporate policies.
- Define facility maintenance requirements and incorporate sustainability and cost-effectiveness into maintenance strategies.
- Monitor and manage budgets, track expenditures, and identify cost-saving opportunities.
- Liaise with internal stakeholders, clients, landlords, contractors, and suppliers to maintain high service standards and communication.
- Lead and support execution of ad hoc works and CAPEX projects.
- Source quotations, assess technical specifications and cost estimates, and make recommendations for management approval.
- Ensure all works are compliant with relevant regulatory codes and standards.
- Support M&E-related aspects of Asset Enhancement Initiatives (AEI).
- Assist in maintaining Green Mark Certification and preparing for building audits.
- Perform any other duties as assigned by supervisor or management
- Bachelors Degree in Facilities Management, Building Services, Engineering, or a related discipline. Minimum 5 years of hands-on experience in managing facilities in industrial or commercial environments; logistics industry experience preferred.
- Strong technical knowledge of M&E systems and familiarity with local regulatory guidelines, building codes, and safety standards.
- Demonstrated ability to manage multiple projects and priorities in a fast-paced, dynamic environment.
- Resourceful, detail-oriented, and results-driven with excellent organizational and time-management skills.
- Strong interpersonal, negotiation, and communication skills; able to engage effectively with both internal and external stakeholders.
- Proficient in Microsoft Office applications; knowledge of Auto CAD or FM software is an advantage.