Senior Accountant

• Consolidates data and prepare monthly management reports/schedules to meet external and internal reporting requirements and assist decision makings by school senior management.

• Works closely with the Assistant Finance Manager / Director of Finance to complete month end / year end closing, bank reconciliation and other GL and FA functions within timelines.

• Works closely with all team members, stake holders as well as internal and external auditors, bankers, and regulators, to facilitate timely closure for both internal and external audit matters.

• Keep updated with changing statutory requirements, accounting standards, tax laws and charity regulations to determine the implications of such changes to financial and management reporting.

• Be a main partner with Senior Accountant (AR) to prepare and send out invoices, track and record payments made by parents, upload GIRO collections, prepare debit notes, credit notes& refunds, and communication with parents when required.

• Be a main contributor of AR/GL /FA pipeline projects by assisting to draft new policies /procedures, using digitization tools to automate /streamline internal process, and system migrations.

• Monitor month end and year end closing timelines and send instructions to team members

• Prepare monthly closing journals

• Prepare and update monthly Balance sheet and Profit & Loss schedules

• Prepare monthly bank reconciliation for all the banks for review and approval

• Conduct reconciliation of school shop collections between actual bank receipts and sales report on weekly basis, and post the GL entries for School Shop sales

• Prepare reports for external surveys and all government related filings

• Prepare internal reports / analysis for school committees, parents' committee and student committee.

• Conduct GL reconciliation with all sub-ledgers ensuring no discrepancies

• Conduct analysis and prepare reports for school trips, events, programs, projects and other activities.

• Work closely with all team members and external parties to clear recon discrepancies, legacy balances and items in doubts

• Carry out mapping of two accounting systems and prepare necessary journals during system migration / parallel runs.

• All other GL related tasks

• Prepare, generate and deliver invoices for school fees and other miscellaneous charges

• Track and record receipts in accounting system from parents and other debtors via various payment modes (i.e. bank transfer, cash, cheque, credit cards, all payment gateways, GIRO, etc.)

• Conduct peer review of semesterly billing of School fees before invoices are generated

• Generate, maintain and upload GIRO collections regularly according to school policy

• Prepare Debit Note, Credit Note and Refund Vouchers for Management approval

• Track and record receipts from all payment gateways (e.g. Stripe, Paypal, Braintree, etc.)

• Perform weekly reconciliation of the reports among payment gateway, 3rd party platforms (e.g. School Buddy, MyCampus Card, etc), identify discrepancies and follow up issues with solutions

• Assist debt collection process for open invoices

• Assist parents' communications via emails, phone calls or face to face discussions

• Reconcile AR ledger vs GL to identify and resolve discrepancies

• Prepare AR related journals for posting to GL on monthly basis

• Carry out mapping of two accounting systems and prepare necessary AR related journals during system parallel run

• Back up AR team members for daily duties when colleagues are on leave

• Track all transactions of FA and record into the accounting system

• Reconcile the GL ledger and FA ledger on monthly basis

• Track FA additions and keep proper record for the actual utilization of FA budget

• Calculate monthly depreciation and check reasonableness before posting into GL

• Monitor FA tagging with other stake holders across the School

• Monitor FA obsolescence and disposals, and propose FA written off / impairment information for management's approval

• Facilitate the FA sighting exercise

• Prepare FA schedules on monthly basis and keep proper records of all FA transactions

• Assess reasonableness of inventory balances by tracking inventory movements recorded in the system

• Calculate costs of goods sold for school sales for month end closing and year end closing purposes.

• Work closely with the school shop team to identify and verify slow moving and obsolete stocks for writing off approval

• Involve / lead annual stock take process

• Review school shop inventory account and carry out proper accounting for inventory costing

• Reconcile inventory ledger vs GL balance on monthly basis

• Prepare inventory reports for internal analysis when required

• Verify GST output tax against all AR related transactions to identify and reconcile discrepancies

• Verify GST Input tax against all AP related transactions to identify and reconcile discrepancies

• Identify and calculate GST impacts for related GL entries

• Prepare overall GST tax calculations for quarterly filing

• Coordinate with IRAS for any tax issues

• Main partner in annual internal/external audit by preparing relevant audit schedules and supporting documents

• Answer queries from internal/external auditors on audit data, variances and audit findings

• Coordinate with both internal and external parties to address audit issues, complete audit confirmations and prepare highlights to inform/ discuss with school management

• Prepare draft Financial Statement and review the Financial Statement for changes made by auditors

• Thorough understanding of SFRS and ensure compliance with SFRS in the audited financial statements

• Provide data, information and reports required by AC Subcommittee from time to time

• Other ad-hoc projects/ tasks to be assigned

• Involve in creating and implementing Polices and SOPs

• Involve in system migrations or any other IT related projects

• Use digitization tools to automate internal workflow and processes

• Involve / in charge of changes / improvement in process, and other tasks, duties or projects as assigned from time to time

• Conduct petty cash counts on a monthly basis within internal deadlines

• Check and reply emails sent to generic email address

• Coordinate with internal and external parties to dispatch finance documents/cheques & cash in/withdrawal of cash

• Open letters when on duty

• Bachelor's Degree in Accounting Studies or equivalent or professional certification (eg. ACCA)

• Proper background in Operational Finance in Account Receivable function with customer services experience

• Solid accounting knowledge in Singapore Financial Reporting Standard, Charity Accounting Standard, government regulations of Charities and Singapore taxations

• Prior experience in external audit (CPA firm) is highly preferred

• At least 5 years of accounting experience in the relevant function

• Relevant experience in audit, management and financial reporting, month end closing and preparing management reports and analysis

• Comprehensive understanding and relevant experience in improving internal process and controls

• Detail oriented with Statistical Analysis, Data Analytics and Reporting Skills

• Proficient in Microsoft Office (especially Excel, Word and PowerPoint)

• Thorough understanding of SFRS, Charity Acts and other related regulations

• Excellent verbal and written communication skills to liaise with various internal and external stakeholders

• Able to analyse data and produce analysis for decision making

• Ability to identify issues and propose constructive solutions

• Excellent problem-solving skills

GESS