Finance and Office Administration

• Quotation & Purchase Orders
• Obtain quotations from suppliers/ vendors and prepare Purchase Orders (PO) for all local purchases.
• Review claims from employees for all local and overseas expenses prior to submission to their manager’s approval
• Prepare payment vouchers and bank payment instructions for all purchases, including employee expense claims and payroll processing.
• Management of Petty cash
• Prepare and administer local statutory requirement reporting.
• Any other duties as assigned
• Account Receivable (AR) & System Tools Payment Collection
• Work closely with the Sales, Service and Logistics Team to ensure timely payment from customers.
• Track the tool's move-in date, and prepare the COD form (Customer requirements) for GFS to acknowledge tool pickup. Upon customer’s confirmation, invoices will be uploaded into the GFS Oracle system for payment processing.
• Send/upload SG and Malaysia customer's invoices and chase for payment.
• Yearly NEA reporting for "Electrical and Electronic Equipment Supply Data" and "Nonconsumer E-waste Collection Report"
• Order and set up laptops for new hires/replacement.
• Oversee the entire overseas travel request from employees which may include, coordinating with travel agencies to check flight itineraries, book air tickets, overseas hotels, and car rental arrangements.
• Identify and negotiate with local hotels for corporate hotels in Singapore for overseas visitors.
• Support overseas visitors to Mattson Technology Singapore on Singapore hotel reservation requests.
• Any other duties as assigned
• Cover Receptionist duty
• Office administration which may include the purchase of office supplies, like stationery, office refreshments, and facilities supplies.

• You have at least 2 years experience within a Finance Manager or Financial Admin role, ideally within the Electronics and Manufacturing or semiconductor industry.
• You are adaptable and thrive in changing environments
• You possess strong analytical skills and are comfortable dealing with numerical data
• You pay strong attention to detail and deliver work that is of a high standard
• Possess a Diploma in Accounting, Finance, or Business Administration or its equivalents with at least 3-5 years in accounting functions like AP and/ or AR with a strong understanding of accounting principles.
• Proficiency in Microsoft Office Applications, in particular Excel
• Is meticulous and able to work independently with a high degree of accuracy and efficiency.
• Work experience in SAP would be an advantage.

• Opportunity to make a positive impact
• A role that offers a breadth of learning opportunities
• Opportunity within a company with a solid track record of performance

S2S Soft