Perform administrative duties to include, but not limited to: Manage visitor registration through visitor management system, ensuring all visitors are checked-in prior to entering the site Meet visitors at Front Desk and escort visitors throughout their visit Assist hiring managers in new employee orientations Conference room reservations Coordinate and organize team meetings and site events Facilitate catering with in-house and external catering vendors Act as liaison to other Administrative Assistants Assist with office moves, new hire workspace preparation Assist team members with booking travel, lodging, and expense reports Prepare emails, letters and other documents using Microsoft Office Suite Conduct research and compile data for review as needed Provide department support and area/building support Ensure smooth office operations Distribute incoming mail and packages for multiple TPG bullpens Arrange and track package shipments Maintain office supply ordering and inventory Coordination between and with IT, facilities, and security Successful candidates for this position will have: 5+ years of experience providing administrative support The proven ability to interact with team members at all levels of the organization to support multiple activities in parallel Reliable attention to detail, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality Ability to multi-task in a fast-paced environment Ability to meet defined deadlines Ability to work well with others Ability to work well without direct supervision
