Assistant Manager (Events & Conferences)

National University of Singapore

  • Singapore
  • Permanent
  • Full-time
  • 12 hours ago
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Accept ClosePress Tab to Move to Skip to Content LinkSearch JobsJob DescriptionApply nowJob Title: Assistant Manager (Events & Conferences)Posting Start Date: 05/09/2025Job Description:Job Description
  • Client Consultation
- Engage with stakeholders to understand their event objectives and specific requirements.
- Provide professional advice on event formats, logistics, and best practices.
  • Event Conceptualisation
- Develop creative event concepts tailored to client needs (e.g. gala dinners, academic conferences, product launches).
- Prepare event proposals and budgets for client approval.
  • Event Planning and Conference Organising
- Organise and manage academic and professional conferences, including programme development, speaker coordination, and abstract management.
- Manage event timelines, schedules, and deliverables.
- Coordinate logistics, venue bookings, catering, AV requirements, and vendor management.
- Ensure compliance with NUS policies and safety standards.
- Produce and maintain event and conference websites to support information dissemination and registration.
- Prepare profit and loss (P&L) statements for each event.
- Set up and manage payment and registration systems for participants.
  • Event Organisation and Execution
- Oversee the registration process for participants (e.g. conferences, career fairs).
- Supervise on-site event setup, run event day operations, and troubleshoot issues.
- Manage post-event activities, including feedback collection, reporting, and documentation.
  • Stakeholder Management
- Maintain positive relationships with clients, vendors, and internal teams.
- Communicate effectively to ensure alignment and satisfaction.Qualifications
  • Tertiary education in marketing/event management/hospitality and other related disciplines.
  • 4 to 7 years of hands-on experience in the events industry with account servicing track records. Candidates with less experience than required are welcome.
  • Meticulous, excellent coordination and organization skills, with a customer service mindset.
  • Able to handle multiple projects within tight deadlines, and work independently as well as in a team.
  • Good understanding of the B2B event management industry.
  • Has a strong network of suppliers for event needs.
  • Experience in events registration via IT Systems will be an advantage.
  • Proficient in programs such as Adobe Illustrator, AutoCAD for event layout planning and producing in-house publicity materials.
  • Be able to work occasionally on weekends and after office hours on weekdays to run events.
Candidates shortlisted for an interview will be required to make a visual presentation of work experience and events accomplished.

National University of Singapore