Executive Assistant (supporting C-Suite) | The Lo & Behold Group
The Lo & Behold Group
- Singapore
- Permanent
- Full-time
- Provide the Executive with a daily briefing of key meetings and reminders
- Assist the Executive with calendar management (e.g. scheduling meetings, deconflicting calendars, etc.)
- Assist the Executive with team matters (e.g. organising team onboardings, birthdays, team lunches, off-sites, etc.)
- Assist the Executive with assigned administrative matters and errands (e.g. travel and dining bookings, submission of expense/insurance claims, buying lunches, buying miscellaneous items, etc.)
- Assist the Executive with basic email communication, reports and presentations
- Provide desktop research on key counterparties and maintain Executive's black book of professional relationships
- Provide pre-meeting preparation
- Other miscellaneous work-related matters to support the Executive
- Assist the Executive in personal errands (research, gifting, event planning, restaurant/flight bookings, managing travel arrangements and itineraries, insurance claims, booking doctor/dentist appointments, managing contractors for repairs, household purchases, arranging for dry cleaning, etc.)
- Assist the Executive in personal finance matters (generating monthly personal finance reports, arranging payments, managing petty cash, etc.)
- Extremely meticulous and organised
- Strong interpersonal skills and stakeholder management
- Ability to write well in English
- Ability to demonstrate high levels of care, and empathy while being solution-oriented and a self-starter
- Pays attention to details - To demonstrate this, when applying for this position please write in to joinus@lobehold.com with a sentence containing the words “kind” and “firm”
- Ability to plan and manage timelines and budgets
- Proficient in Google Suite (i.e. Gmail, Google Calendars, Google Slides, Google Docs, G-sheets)
- Past Executive Assistant experience is preferred
- 25 hours/week (Approximately 5 hours a day) or full-time arrangement
- The Executive Assistant is expected to come into the office three days a week (for 2 hours each day) with all other hours being flexible
- Company-issued laptop and mobile phone will be provided
- Go above and beyond to make someone else's day
- Are thoughtful and kind, while upholding high standards
- Own outcomes and drive solutions
- Are ever-curious and always learning