Title: Senior Document ControllerJob Responsibilities:Under broad direction, oversees and performs the full range of activities with associated with document management work on a Project which includes Vendor Document ManagementCoordinate execution of the document management plan incorporating contractual requirements of the assigned ProjectGuides and supervises personnel in the setup and execution of document management processes and systemsCollaborates within the department and the ClientEnsure work processes are aligned with project processes and contractual requirementsEnsure document management deliverables are understood and delivered to contract, quality and schedule requirements, as well being responsible for measurable assets such as budgets, equipment, and staffingManage document controller teams and allocating /assigning work to balance the workloadEnsure work meets required HSE and QA standardsImplements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goalsAccountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused on aiding project goals and objectivesEffective management of Document Management supply chain activities that ensure delivery of cost-effective services to the agreed scope of workCommunicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and dataDocument distribution managementEnsures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needsCommunicates regularly with Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learnedEnsures the correct establishment, utilization, maintenance and usage of Document Management processes, systems, tools e.g. IPMS (in-house system), Supplier Management, Documentum etcManagement and operational prioritization of the document management teamUnderstand limitations of the systems and adopt necessary changes to work practices and works with the database administrators to improve the serviceSet the satisfaction criteria for work processes and the standards for the document management teamContribute to the development and training of document management personnelUnderstand KBR Document Management Tools, Documentum, IPMS, WTT, WEBD3, for setting up relevant accounts and users tools issuesJob Requirements:Polytechnic/Graduate with minimum 15 years of experienceKnowledge of EDMS systems (Documentum, PIMS etc) and computer technologyKnowledge of Information Management systems and Philosophies is an added advantageKnowledge of Oil and Gas industry documentationGood communicator and motivatorDevelopment of procedures and work processesAwareness of Regulatory Authorities requirementsEngineering / EPC project and its deliverables knowledge, Document Management Systems and issuance workflowMS Office applications (MS EXCEL / MS WORD / MS Power Point / MS Outlook), PDF toolsDocument Review Cycles and submissions, Engineering and Supplier Documentation and its workflow and submissions / Issuance process etc.
