HR & Admin Assistant

Office Secretaries

Singapore
Permanent
Full-time

22 days ago

Our Client is seeking for a highly organized and proactive individual to join as an Administrative cum HR Assistant. The successful candidate will be responsible for providing administrative support to the Office Manager, including HR tasks, event coordination, vendor liaison, and office management. He/She is expected to independently accomplish/complete a task while demonstrating a thorough concern for all the areas involved, no matter how small. He/She will possess excellent communication skills and is able to multi-task effectively.Administrative Duties:

Corporate mobile line renewals, etc.
Handling administrative request and queries
Prepare files for archiving and manage return and retrieval of files following firm guidelines
Provide timely and accurate support to Office Manager, with administrative support needs
Perform other related duties as required

HR Support:

Assist in the recruitment process by job posting, scheduling interviews, coordinating candidate assessments, and preparing interview materials
Maintain employee records, including personnel files, attendance records, and performance evaluations
Support onboarding and offboarding processes for new hires and leaving employees, including conducting orientation sessions and exit interviews. Maintaining alumni list on InterAction
Assist with the implementation of HR policies and procedures
Assist with facilitating mid and year end reviews
Assist to coordinate employee training and development initiatives, including scheduling training sessions and tracking employee participation
Act as a point of contact for employee inquiries regarding HR policies, benefits, and other related matters
Compile data, information, reports and submit survey requests from Ministry of Manpower (usually on a quarterly basis).
Prepare draft government claims on childcare leave, maternity leave and national service leave for Office Manager's review and submission
Assist in the planning and execution of employee engagement activities, such as team-building events, recognition programs, and employee surveys
Assist in Singapore Law Practising Certificate renewals. Sending reminders and tracking
Assist with the internship and practice training programme
Participating in Career fairs and events
Collaborate with the wider alliance HR team on projects and initiatives to support the overall strategic goals of the firm

Office Management:

Submit invoices from vendors to the Accounts team and ensure timely payments
File and affix signatures on approval forms, distributing them to staff and organizing them in folders
Prepare offices for visiting overseas staff and manage stationery orders

Qualifications and Skills:

Diploma's degree in Business Administration, Human Resources, or related field preferred
Previous experience in an administrative or HR role is advantageous
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently and collaboratively in a fast-paced environment
Attention to detail and a proactive approach to problem-solving

To apply, please send your updated resume in MS Word format including your current & expected salary and date of availability. We regret that only shortlisted candidates will be notified.

Office Secretaries

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