Admin Specialist
- Singapore
- Permanent
- Full-time
- Manage front-desk duties such as handling phone calls, welcoming visitors, providing courier services, and processing mails.
- Ordering office stationery, business namecards, pantry supplies, and maintaining pantry/office equipment.
- Ensure the tidiness and cleanliness of the workplaces at all times.
- Lease, maintain, manage rental agreements and provide local services for
- Assist with business travel arrangements and negotiate corporate rates.
- Communicate with building management and vendors regarding company operations and staff inquiries.
- Streamline and optimize operational processes to improve efficiency.
- Prepare administrative expenditure reports and submit invoices for payment processing.
- Provide support for company meetings and assist with the organization and preparation of company events.
- Communicate and collaborate closely with internal departments, including department heads and management, to ensure smooth operations.
- Other ad hoc duties as and when necessary.
- Diploma or Bachelor's Degree holder.
- Attention to detail and good problem-solving skills, have strong sense of teamwork and service orientation.
- Strong time management and multitasking abilities, particularly in fast-paced work environments.
- Ability to multi-task, work under pressure, meet deadlines, and thrive in a fast-paced work environment.
- Self-driven individual and able to work independently with minimal supervision
- Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative.
- Excellent verbal and written communication skills in English and Chinese (as this role works closely with internal customers in China)
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and video conferencing tools (Microsoft Teams), prior experience in Lark is an added advantage.