Facilities and Administration Manager

• Manage the Office Administration within the Company including Reception responsibilities and managing phone calls.
• Ensure adequate office supplies, determine stock level and manage the right balance between inventory availability and cost-efficiency.
• Manage travel expenses processing and provide a monthly travel report and travel expenses reconciling for HR and finance team.
• Control costs by identifying cost saving factors and opportunities. Optimize spending and negotiate favorable pricing terms.
• Be in tune with NEP financial and business concepts in the context of administration. This includes budgets, expenses, and financial records.
• Allocate resources appropriately to support operational needs and achieve cost-effectiveness.

• Manage contracts for Singapore Office maintenance such as lighting, air-conditioning, water dispenser, copier, internet services, IT, telephone services, and other housekeeping matters.
• Manage relationships with office vendors and service providers. Develop knowledge and build strategic partnerships for better relationships with service providers and suppliers.
• Communicate with Building Management authorities to resolve issues.
• Support and supervise the team for regular inspection of workplace to identify any hazards/ risks factor, manage the risks with corrective action plan.

• Preferably a degree or diploma in business administration or management.
• Minimum 7-8 years' work experience including at least 3-4 years in managerial or supervisory role.
• Strong administrative skills, includes office management, record keeping and proficient in MS Office
• Exceptional time-management and multitasking capabilities combined with organizational skills
• Must be meticulous & pay attention to detail.
• Excellent verbal and written Communication
• Ability to work under pressure and meet deadlines.

NEP Group