Sales Support & Admin Executive
- Singapore
- Permanent
- Full-time
- Collate supplier invoices, obtain necessary signatures, and upload documents to the server.
- Maintain and update staff leave records.
- Tabulate and track overtime hours.
- Generate operational documents such as service reports and port entry forms when required.
- Maintain accurate physical and digital filing systems.
- Handle incoming and outgoing communications, including mail, email, and faxes.
- Coordinate meetings, training sessions, and travel arrangements for staff and management.
- Manage office supplies, equipment, and inventory.
- Schedule meetings and calls for the sales team.
- Coordinate with project management on confirmed sales.
- Liaise with the accounts department on billing and invoicing matters.
- Send out Statements of Account (SOAs) to clients.
- Provide administrative support related to sales activities.
- Assist in developing and enhancing administrative procedures to boost efficiency.
- Deliver professional service to internal teams and external stakeholders.
- Support other duties as assigned by management.
Experience: 2-3 years of experience in an administrative or HR support role.Skills & Attributes:
- Strong communication, organization, and interpersonal abilities.
- Proficient in Microsoft Office and Google Suite.
- Capable of handling confidential and sensitive information responsibly.
Mental Demands: Requires strong attention to detail and ability to manage multiple tasks during peak periods.Tools & Systems Used:
- Autocount (Accounting software)
- Infotech System