Analyst, Executive Secretary, Institutional Banking Group Technology, Technology & Operations
DBS Bank
- Singapore
- Permanent
- Full-time
- Provide effective secretarial and administrative support to the Managing Director
- Organise and coordinate Managing Director and department meetings; Provide logistical support for all meetings, conference calls, and events
- Facilitate, prioritise and manage calendar/ schedule to ensure smooth arrangements of appointments and activities.
- Prepare meeting agendas and materials; Ensure timely distribution of materials prior to all meetings
- Follow-up with action items discussed during meetings
- Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries and managing meeting schedules for overseas trips
- Read and analyse emails and reports to determine their significance and distribute to relevant stakeholders accordingly
- Receive and screen visitors and incoming calls in a professional and friendly manner
- Assist in related projects, liaising with internal and external stakeholders, including coordinating and managing the logistics for offsite meetings and conferences
- Ensure that the latest management reports are uploaded and provided to the Managing Director
- Leverage cross-team engagement for enhanced department communication and co-ordination
- Assist in departmental technology – for example establish and update sharepoints, distribution groups, Intranet etc
- Provide expertise to enhance powerpoint presentations and spreadsheets for better communication / use
- Minimum Diploma holder, with at least 5 years of secretarial and administrative experience. Experience working with senior management is preferred
- Independent, strong planning and organisation skills, meticulous and ability to multi task while working under pressure
- Good time-management skills with ability to prioritise tasks assigned
- Effective listening, communication and interpersonal skills
- Ability to work independently and as part of a team
- Highly proficient in all Microsoft applications (Excel, Word and Powerpoint) related systems