Operations Executive (Ship Management) (S10320)

• Aid the Support Operator/Marine Superintendent in the upkeep and revision of the HSSEQ management system.
• Attend Marine Department meetings, record minutes, and disseminate them as necessary.
• Manage incoming mail from ships and ensure accurate distribution within the office.
• Undertake general administrative tasks as needed.
• File marine-related weekly and monthly reports and documentation received from vessels and various other parties, transitioning to electronic filing and DANAOS.
• Maintain and update all Fleet Notices and Circulars in DANAOS on a monthly basis.

• Organize and oversee the progression of vessel vetting inspections from initiation to final approval, managing communication with the vessel, oil majors, vessel agents, and relevant internal departments.
• Monitor information exchange between the fleet and the department to ensure receipt of all essential updates.
• Coordinate with purchasers, vessel Superintendents, and logistical service providers regarding the loading/unloading/transshipment of stores and spares.
• Monitor vessel movements and performance, reporting to relevant parties.
• Assist in compiling documentation for Management Reviews.
• Coordinate with Master/Charterers regarding unplanned stoppages/repairs, including follow-up for OFF/ON Hire reports and instructions to masters regarding vessel-side reports (to external parties) under guidance from Technical Superintendent.
• Assist with post-fixture activities as necessary (Cargo documentation (BL's/LOI's), Cargo quantity issues, Additional Insurance requirements (AWRP/KnR) under guidance from Marine Superintendent as required).
• Manage bunker ROB/requirements of the vessel, including notification to charterers (if required) and intake quantity + segregation onboard under guidance from Tech Superintendent and advice from the Master as necessary.
• Handle agency appointments on owners' behalf as required.
• Monitor vessel speed & consumption to comply with respective Charter party requirements.

• Assist in updating, verifying, and managing OCIMF Vessel Particulars Questionnaires (VPQ), as well as updating internal records and marine databases (SIRE, Q88, SIS3, CDI) as required.
• Record and track acknowledgments from the fleet.
• Assist in generating marine department statistics as needed.
• Handle clerical tasks such as filing shipping documents and entering voyage data into business applications.
• Initiate communication for settlement in disputes against counterparties, such as cargo damage or shortage, lay-time, underperformance, etc., based on charter party terms.
• Assist in compiling Insurance Claim documentation.
• Monitor and support all vessels on operational issues (loading/discharging/tank cleaning/grade change) under guidance from Marine Superintendent.
• Gather Customer Feedback.

• Diploma holder in a related field/discipline.
• Minimum of 3 years' experience in marine industries.
• Possess initiative and ability to multitask.
• Tech-savvy, adaptable to working with ERP systems.

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