Temporary Executive Assistant to Chief Alumni Officer

• Provide secretarial and administrative support to the Chief Alumni Officer including coordinating and maintaining the calendar of the Chief Alumni Officer, arranging meetings/appointments, and managing overseas travel logistics;
• Manage the Chief Alumni Officer's expense claims;
• Send meeting reminders and ensure all required materials are prepared in advance of each meeting;

• Manage the department secretary's role-based email account and help resolve requests where possible;
• Assist in handling incoming calls, and visitors;
• Attend to requests from university administrative offices.
• Provide support in the organisation of department events;
• Update alumni records, when required;
• Supervise front-of-the-house reception, student ambassadors and related administrative matters for the Shaw Foundation Alumni House;
• Perform any other duties as assigned by the Chief Alumni Officer and Head of Administration.

• A recognised degree with at least 2 years of working experience; fresh graduates may also be considered.
• Good command of English with strong verbal and written communication skills.
• Excellent project management skills, timeline-oriented, meticulous, and attentive to details.
• Courteous and discreet, with good people skills.
• Adaptable and able to multi-task in a fast-paced environment.
• Prior experience in a similar role would be an advantage.
• Good knowledge in Microsoft Office Applications.

National University of Singapore