Senior Assistant Manager, Registrar’s Office
Nanyang Technological University
- Singapore
- Permanent
- Full-time
Oversee the planning and organisation of NTU on-campus Convocation, which includes:
- coordination with schools and stakeholders on the formation of academic procession;
- supporting the nomination and selection of Koh Boon Hwee Scholars Awards, Lee Hsien Loong Outstanding Achievements Award, and Honorary Degree recipients;
- supporting the planning and execution of PhD Hooding ceremony (if applicable);
- management of stage proceedings;
- all logistical arrangements (including the purchase of new gowns for new appointment holders and maintenance of existing gowns) for the smooth execution of Convocation ceremonies, and
- manpower planning and deployment.Supporting NTU Convocation in China
The support include:
- coordination with stakeholders on the formation of academic procession, and arrangement of transport (flights and local transfers), accommodation and other logistical arrangements for academic procession;
- planning and execution of seating plans and registration; and
- all logistical arrangements for the smooth execution of Convocation ceremonies.Other Duties
- Manage NTU Convocation website;
- Update intranet webpages for Registrar’s Office;
- Coordinate the annual document disposal exercise;
- Collaborate with CITS to conduct regular reviews and explore better technological solutions for ceremonial events.RequirementsUniversity degree with minimum 5 years of work experience.Proficient in Microsoft Office applications (EXCEL, WORD and POWERPOINT), PDF and the use of IT towards operational productivity.Proficient in using virtual conferencing platforms (Zoom/MS Teams) preferred.Track record in working with people from diverse background and levels.Meticulous and good with data.Self-motivated and takes initiative.Resourceful.Critical thinker and problem solver.Excellent verbal and written communication skills.Ability to multi-task, prioritize and meet tight deadlines.Ability to work independently and in a team environment.Experience with events management in Institute of Higher Learning would be advantageous.Hiring Institution: NTU