Associate Executive, HR CoE Learning, Leadership Development and Scholarship
National University Health System
- Singapore
- Permanent
- Full-time
- Assist in the coordination and scheduling of training programs, ensuring alignment with NUHS goals and participant availability.
- Help create and update training calendars, effectively communicating schedules to relevant stakeholders to ensure transparency and accessibility.
- Material Preparation
- Prepare and distribute training materials, including handouts, presentations, and evaluation forms, ensuring all resources are accurate and accessible.
- Participant Management
- Manage participant registrations and maintain accurate attendance records to facilitate effective tracking and reporting.
- Respond to inquiries from staff regarding training programs and schedules, providing timely and accurate information.
- Logistical Support
- Set up training venues, ensuring that projectors, audio equipment, and other necessary tools are in good working condition and meet specific training setup requirements.
- Address any last-minute logistical challenges to ensure uninterrupted learning experiences for all participants.
- Administrative Assistance
- Provide administrative support to trainers and facilitators before, during, and after training sessions, ensuring they have the necessary resources and information.
- Perform general administrative duties such as data entry and knowledge management of training-related documents in SharePoint.
- Feedback and Reporting
- Collect and compile participant feedback and training evaluation data to assess program effectiveness and areas for improvement.
- Assist in generating routine reports on training activities and outcomes, including maintaining the training database, compiling reports, and assisting with data analysis for operational decision-making.
- Stakeholder Communication
- Correspond with internal and external stakeholders to ensure smooth operations and timely information dissemination regarding training programs.
- Diploma in Human Resources, Business Administration, Healthcare Administration, or a related field.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Good time management and able to multi-task to handle concurrent coordination of multiple training programmes.
- Prior experience in a healthcare setting is often preferred.
- Time management and ability to multitask.
- Customer service orientation.
- Adaptability and willingness to learn.
- Basic project coordination skills.
- Interpersonal skills and professionalism.
- Problem-solving and initiative-taking abilities.