Executive Secretary

Singapore
Permanent
Full-time

10 days ago

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.FIRM DESCRIPTIONHogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa.With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.KEY RESPONSIBILITIESReporting to the Office Manager, the Legal Secretary will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:

Formatting of legal documents
Time entry
Preparation of invoices and expense reimbursements
Initiating conflicts checks and new business intake processes
Arranging meetings and conference calls
Maintaining the contact database for lawyers
Maintaining physical and electronic filling systems
Assisting with the preparation of presentation materials
Preparing Excel spreadsheets
Coordinating with office administration staff for delivery and other relevant arrangements
Providing assistance in internal and external events
Screening incoming calls
Archiving inactive files
Providing coverage when other secretaries are on vacation or in need
Other duties as assigned

QUALIFICATIONSWe are looking for a Legal Secretary with:

A minimum of 5 years' experience in a similar role, preferably in an international law firm environment.
Excellent personal communication skills and strong organizational abilities.
High attention to detail, including exceptional proofreading skills.
Ability to perform under pressure, independently and as part of a wider business services team.
Consistent positive attitude with a "can do" mentality.
Proven discretion and trust in dealing with confidential and sensitive information.
Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems.

EQUAL OPPORTUNITIES EMPLOYMENT STATEMENTIt is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.We regret to inform that sponsorship (work visa) for this position will not be available.#LI-WS

Hogan Lovells

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