We are seeking for a dynamic individual to assist the Store manager with daily operations and safety of the Chemical Store at the School of Chemistry and Chemical Engineering and Biotechnology (CCEB).The Senior Executive supports the Chemical Store Assistant Manager in managing the high-volume needs of students, research teams, and faculty at the School of Chemistry, Chemical Engineering, and Biotechnology (CCEB). Responsibilities include handling bulk purchases of chemicals and consumables, forecasting, data analysis, negotiating with suppliers, managing deliveries, and overseeing the online inventory system. The role also involves monitoring stock availability, managing monthly invoicing and intra-billings for research teams, and coordinating chemical waste disposal.ResponsibilitiesSafety complianceAdhere to and promote safety protocols and procedures to ensure and uphold safety complianceImplement proper handling and storage practices for hazardous materialsAssist the safety committee in maintaining a safe and organized work environmentEnsure storage of chemicals and solvents is kept within the allowed maximum capacity approved by statutory authoritiesTo work closely with the Safety committee and safety officer on the safety regulations for the Chemical Store at both Nanyang Link and Nanyang DriveTo assist the safety officer with the safety regulations and enforcement for flammable hazardous substances, bio and chemical waste regulations, SCDF and SPF-regulated chemicals such as explosive precursors, etc.Ensure proper documentation of controlled chemicalsConducting regular safety inspections on chemical storage facility, arranging repairs or maintenance, and providing training to staff/intern student on safe handling proceduresDaily Store OperationsAccept supplier deliveries and process delivery orders for the research groups and Chemical Store, inspecting and checking that actual item received are in satisfactory conditionTo execute product and material handling and movement within the chemical store in compliance with established policies, procedures and standardsOrganize received items within the receiving area or designated storage locations. Ensure that items are stored safely and securely to prevent damage or lossProcessing of internal purchases by research groupsPerform periodic cycle counts on goodsSourcing quotations and negotiating with suppliers enables competitive bulk purchasing, achieving cost savings and financial efficiency for the Chemical StoreForecasting and monitoring inventory availability in the Chemical Store to ensure continuous supplies to meet the demands of the undergraduate teaching labs and research labs activitiesRegular stock availability updates in the in-house CBC Store Online Inventory SystemCommunicate, negotiate and provide feedback to vendors on any issues pertaining to the aboveAssisting in any other ad-hoc duties assigned by the reporting managerWaste ManagementProper waste management in accordance with current government regulations and safety requirements from collection to disposalSubmission of NEA E-tracking documentation for waste collectionEnsure all waste disposal by research groups adheres to safety requirements as set down by the relevant statutory authorities, including NEA and SCDFWork closely with internal Safety Team in waste management, ad-hoc disposal of chemicalsFinanceOn-time generation and processing of monthly invoices from the inventory system to research groupsMaintain an up-to-date record of invoices, accounts and special grantsLiaising with all stakeholders including inter / intra schools and departments to ensure all transactions are processed and credited into the school operating budgetMaintains detailed records of all financial transactions involve chemical storeRequirementsPossess at least a Diploma/Degree in Logistics/Warehousing/Chemistry/Engineering/science-related discipline1-3 years prior experience in the educational/logistics/warehouse with a science background is preferredPossess knowledge of basic chemistry/biology/engineering, safety regulations, waste management, basic finance. SAP System is an added advantageAbility to use data and apply robust analytics to analyze cost, impact, risk and benefitsKnowledge of chemical safety regulations and best practicesEffective negotiation and resourceful in finding competitive pricing for the consumables/ chemicals/solvents for stakeholdersResourceful and independentAbility to work effectively under pressureProactive and a positive attitude towards work tasksConscientious team playerThe School of Chemistry, Chemical Engineering and Biotechnology seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.We regret that only shortlisted candidates will be notified.Hiring Institution: NTU
