JOB SUMMARYThe Senior/Associate Executive will be:Providing general administrative support to NCID Operations/NCID Executive Director's Office.Executing and expediting the department's administrative work.Supporting cross-functional communication and administrative processes.MAIN DUTIES AND RESPONSIBILITIESSpecificLiaise and coordinate with internal and external departments to collate KPI reports for funded programmes for submission timely.Raise billing request for claims submission or other ad hoc requests and follow through to completion.Assist with collation of budget requests from programmes for submission.Coordinate appropriate record keeping of assets or items issued to tenants, and the maintenance and updating of records.Assist with meeting arrangement and minutes taking.Provide support in the execution of new processes or improvements of the department.Provide functional and administrative support to units managed by the department.Coordinate and stock up office supplies.File and housekeep office correspondences, circulars, minutes of meeting and other important documents as required.Manage and keep track of assets held by department.Raise procurement/IT and any other ad hoc requests and follow through to completion.Keep track and submit documentations timely.GeneralProvide administrative support to ensure efficient day-to-day operations.Support department projects or assignments when needed.Any other duties as assigned by the Supervisor/Head of Department.EducationPreferably possess a Diploma in any discipline or minimally GCE 'O' Level with 3 years working experience.ExperienceProficient in Microsoft Office applications e.g. Word, Excel and PowerPoint. * Has excellent communication and interpersonal skills.Demonstrates ability to work independently and proactively.Ability to multi-task, organise and establish priorities, and perform under pressure
