The Assistant Manager is a vital member of the Resident Management Team (RMT), working under the guidance of the Senior Assistant Manager to provide administrative support for the training and management of medical residents. This role combines operational excellence in resident management with strong data handling capabilities. The Assistant Manager maintains comprehensive resident records while executing day-to-day operations, ensuring data accuracy that supports strategic decision-making.KEY RESPONSIBILITIES1. Resident Deployment:a) Support the coordination of resident deployment and manpower needsb) Track and document resident movements and rotations across institutionsc) Maintain accurate deployment records and generate regular reports for stakeholdersd) Attend to enquiries from stakeholders about resident deployment, ensuring clarity and accuracy2. Data Management & Reporting:a) Maintain accurate and up-to-date resident records, including rotation schedules, leave of absence applications, and resident movementsb) Generate timely and precise reports to stakeholders, ensuring data accuracy and consistencyc) Compile analytical reports for stakeholders' review and support data-driven decision-making through accurate record keeping3. Onboarding and Offboarding Management:a) Execute resident onboarding operations, including administration of training agreements, setting up IT and clinical access, and preparation of staff IDs, name tags and other essential itemsb) Execute offboarding process, including arrangement of exit interviews, deactivation of IT access, return of NHG properties, and reporting to relevant stakeholders4. Administrative Support:a) Work within established MOH, MOHH, and NHG guidelinesb) Support daily operations and administrative needsc) Collaborate with training partners and departmentsd) Assist with operational improvements as needed5. The Executive is also expected to assist and support initiatives and projects as assigned, to achieve the institution's vision, mission, and strategic objectives.JOB REQUIREMENTS6. Education & Experience:a) Degree in a relevant field, with at least 2 years of experience in an administrative roleb) Experience in healthcare or educational institutions will be an advantagec) Proficient in Microsoft Office, particularly Excel (Intermediate level or above; skills assessment will be part of the selection process)7. Skills & Competencies:a) Excellent organisational, coordination, and time-management skillsb) Excellent interpersonal and communication abilities, both verbal and writtenc) Meticulous with strong attention to detail and data accuracyd) Proficient in handling large volumes of data accuratelye) Reliable and proactive team player who can work independently under guidancef) Comfortable in a fast-paced, dynamic environment with multiple priorities
