Onboarding Manager, Funds

Vistra

  • Singapore Hong Kong
  • Permanent
  • Full-time
  • 13 days ago
It's never been a more exciting time to join Vistra.At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that.We have an exciting opportunity for you to join our team as Onboarding Manager, Funds. Reporting to the Executive Director, Global Onboarding, this full-time and permanent position is based in either Hong Kong or Singapore that offers regional coverage, allowing you to make a significant impact to our Onboarding department and its' growth.Key responsibilities:Client Management
  • Coordinates collection of client documentation and requirements to facilitate KYC/AML review and fund establishment
  • Develops a thorough understanding of the client's Fund structure and reporting
  • Builds and fosters strong relationships with clients throughout onboarding phase of engagement.
  • Effectively communicates expectations and deadlines to clients by acting as liaison between clients and interdepartmental teams such as legal and service activation.
Project Management
  • Plans, directs and coordinates activities in order to ensure project goals are accomplished within defined scope and on time.
  • Creates and executes project work plans and revises as appropriate to meet changing needs and requirements.
Communication
  • Facilitates interdepartmental team and client meetings effectively including Client Kick-Off Call and Service Delivery Handover Call.
  • Holds status meetings, as appropriate, with Client and interdepartmental project team.
  • Effectively communicates relevant project information to executive team.
  • Resolves and/or escalates Onboarding issues in a timely fashion.
Commercial Support
  • Actively participates in Commercial pipeline calls.
  • Serve as the “voice of Onboarding” in prospect calls.
  • Provide materials such as timelines to Commercial team to support closing new business.
Process Management
  • Ensure workflows are optimized within core systems.
  • Maintain an understanding of what is acceptable in relation to AML/SOF/SOW/CDD and other compliance obligations.
  • Support the development of the team's policies and procedures to reflect changing regulatory requirements.
Operations
  • Assist head of department as needed and serve as a proxy in internal and departmental meetings.
  • Earn the trust and respect of colleagues in and outside of Onboarding to represent the department in strategic initiatives and interdepartmental meetings.
  • Suggests and leads departmental areas for improvement in internal processes.
  • Participates in ad-hoc strategic projects in support of the Fund onboarding team.
Key requirements
  • Bachelor's degree in accounting, economics, finance, business administration, or related discipline
  • Advanced degree preferred
  • 7+ years of private equity fund accounting experience with a fund administrator working in the fund-level accounting and reporting business, including complex fund structures and consolidations.
  • 3+ years working in fund onboarding
  • Demonstrates strong organizational and communication skills; adaptability and flexibility in a fast-paced environment are essential
  • Strong presentation skills; ability to present and discuss strategies and technical information in a manner that establishes rapport, persuades others and gains understanding
  • Excellent analytical, conceptual and problem solving skills
  • Command of MS Office Suite
  • Strong English speaking skills
Company Benefits:At our Hong Kong / Singapore office, we believe in putting our employees' well-being first! We offer a flexible hybrid working arrangement and birthday leave.Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!Location:HK SG

Vistra