Site Admin

• Coordinate, communicating within project office activities and operations (QAQC, safety, procurement, construction) to secure efficiency and compliance to company policies.
• Track stocks of Project office supplies and place orders (QAQC, safety, procurement, construction) when necessary and/or when requested.
• Main responsible for administrative work:
• Controlling of all QAQC, safety, construction relevant documents as assigned by line managers
• Update incoming/outgoing IRF, registry, correspondent transmittal, filings and archiving Updating and controlling of inventory list for storage management
• Store keeping and manage of office stationaries, consumable, safety PPE etc
• Administrating of team bonding, festival activities when necessary
• Administrating of safety pass, safety, QAQC and construction relating signs, photocopy/scanning of reports, hanging drawings, memos preparation, updating relevant notice boards
• Facilitating visitors to office not limiting to hotel booking, drivers arrangement, passes, office assistant etc.
• Assist in procurement / deliveries registration, applying, receiving, distribution and storage
• Maintaining software, hardware and providing support relates to admin and document control function.
• Coordinating with HQ or external parties on IT, email etc to ensure smooth operation of QAQC, safety and construction department. Providing admin/ documentation supports to construction, QAQC and safety during project execution and commissioning work and handing over work.
• To facilitate the procurement admin related to site office and necessary procurement administrative of the project team when requested and required by management and project team.
• Communicate between Main office and Project office to facilitate and assisting the project teams to resolve admin and CTI issue.
• Other instructions by management

• Diploma in Management, Science, Engineering, Social Science or equivalent.
• Hands-on experience with MS Office ,MS Excel, power point, words etc
• Knowledge Electronic Document / administration Management Systems
• Minimum 2 years of relevant working experience in administrative control function.
• Related working experience in construction project or engineering office

Keppel Corporation