HR Coordinator
- Singapore
- Permanent
- Full-time
- Serve as the first point of contact for employees, addressing HR-related inquiries with clarity, empathy, and professionalism.
- Maintain, organize, and update employee personnel files, ensuring confidentiality and compliance with local labor regulations and company policy.
- Prepare letters and documentation related to employment matters, including appointment, confirmation, promotion, transfer, resignation, and other HR communications.
- Support recruitment and onboarding processes including interview coordination, document collection, induction, and integration into the company's systems.
- Conduct onboarding sessions and facilitate the orientation process, ensuring employees understand HR policies, safety procedures, and available benefits.
- Accurately update and track staff movement, promotions, exits, and salary changes in HR systems.
- Manage and update employee compensation and benefit records such as medical coverage and company insurance, ensuring timely processing and communication.
- Assist in the preparation of payroll-related data including attendance, leave, salary changes, deductions, allowances, and overtime, ensuring accuracy and timely submission to the payroll team.
- Ensure compliance with payroll policies, statutory requirements, and timely documentation for audit trails.
- Provide audit support by preparing and organizing required HR documentation for internal and external audits, and promptly addressing any audit queries.
- Support preparation of HR-related finance reports including headcount reporting, employee cost tracking, and monthly reconciliation data.
- Assist in employee work permit applications and renewals, ensuring timely submission and follow-up with relevant authorities.
- Support the HR Manager in planning and executing employee engagement and development initiatives, including surveys, recognition activities, and communication forums.
- Engage with employees regularly to understand their concerns, provide HR assistance, and reinforce HR practices and HSE policies.
- Support the Site Lead in preparing the Crisis Management and Business Continuity Plan and participate in regular team discussions to ensure the Singapore site is compliant with Smiths Detection's internal audit requests.
- Lead and execute all regular HSE activities under the supervision and guidance of the APAC HSE & Compliance Manager to ensure full compliance with global HSE guidelines.
- Perform general administrative tasks including attendance monitoring, HRIS updates, report generation, and other assigned HR duties.
- Take on special projects and tasks as delegated by the HR Manager to support strategic and operational HR goals.
- Diploma or Degree in Human Resources, Business Administration, or a related field.
- Proficient in written and spoken English. Good command of Malay or Chinese is a plus. Must be able to explain policies and processes effectively to all employees.
- Strong interpersonal and communication skills, with a people-centric approach and willingness to engage directly with shopfloor employees.
- Working knowledge of Microsoft Office applications (Excel, Word, Outlook, PowerPoint); experience with HRIS is an added advantage.
- High level of accuracy, integrity, and discretion in handling confidential employee data.
- Strong organizational skills and ability to manage multiple priorities in a fast-paced, manufacturing environment.
- Prior experience in HR coordination or generalist roles within a plant or industrial setting will be an advantage.