Property Officer

Singapore
Permanent
Full-time

6 days ago

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Role Summary:Under direction of the Assistant Facilities Manager, the Property Officer is responsible for assisting in the management of site residential properties in compliance with British government guidelines and relevant health and safety legislation. This role will provide advise to management on the leased property portfolio within allocated resources. This role will ensure that the site’s operation complies with relevant building statutory requirements and build good working relationships with various people such as council members, residents and team members.Under direction of the Assistant Facilities Manager, the Property Officer is responsible for assisting in the management of site residential properties in compliance with British government guidelines and relevant health and safety legislation. This role will provide advise to management on the leased property portfolio within allocated resources. This role will ensure that the site’s operation complies with relevant building statutory requirements and build good working relationships with various people such as council members, residents and team members.The Property Officer will be responsible for:Assisting in the management of leased residential properties and building and maintaining internal and external stakeholder relationshipsProvide advice, assistance and recommendations to Account Management team in relation to the local leased residential property marketProvide assistance to incoming and departing staff on residential property matters and act as liaison with real estate brokersPrepare lease documentation and processes as requiredMaintain electronic records on residential property matters, including up-to-date lists of service and maintenance suppliersEnsure that staff residential properties offer suitable amenities and security for staff and their families that meet established HSE regulations and client standardsSupport activities to manage the residential estate budget including providing relevant reports for budget forecasting and monitoringEnsure relevant contracts are in place for planned maintenance and delivery of servicesOversee general upkeep and emergency/crisis management plans; communicate with Site Management team as necessary identifying any problems or issuesDeliver high standards of customer service and being responsive to staff needs and requestsAssist with other duties such as logistical support for official visits including coordination of resources as requiredSupport Financial Management requirements in a timely and accurate manner;Adhoc responsibilities assigned by Post/Assistant Facilities ManagerCore Competencies:Critical competencies for success include:Expertise in property management and demonstrated capacity to work in a complex environment along with the management of remote sitesExpertise in Facilities Management, local occupational health and safety requirements, vendor management for specialized servicesPlanning and organisation skills with ability to prioritize work and meet tight deadlinesAbility to manage multiple and complex operational matters on a daily basisAnalytical and demonstrate the capacity to deal with ambiguityEffectively provide long term solutions to complex problems by employing quantitative and holistic approachesStrong presentation, verbal and written communication skills (English & local language), and are an active listenerProactive & professional approach to customer service and stakeholder engagementAbility to interact with a wide range of client staff, including senior levels, as well as managing conflict and balance between client and firm requirementsEffectively able to deal with stressful situations and adapt to rapidly changing situationsResourceful, professional and friendlySelf-motivated with ability to meet performance targets and follow through with improvement initiativesExperienceYou have bachelor’s degree with a minimum of a 3 years’ experience n residential property management or related roleCapable
You pay strong attention to detail and possess excellent problem-solving skills. You have good work ethic and a positive attitude with a “can do” mind-set and will follow through on issues. You are also a self-starter with the ability to prioritize and meet tight deadlinesTeam player
You are team player who promotes open, constructive and collaborative relations with superiors, subordinates and peers, regularly contributes to team discussions and problem solving/ brainstorming sessions. You are also an effective listener and communicatorInitiative
You are initiative and self-motivated. You seek innovation and actively source for opportunities to achieve best results.Location:On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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