What the role is:We are seeking a highly motivated Senior Executive / Executive to join our Finance Services team. As a key member of our organisation, you will be responsible for managing and administering Finance Services for our service partners.What you will be working on:- Execute the daily Accounts Payable transactions independently such as creating vendor records and processing payments accurately by verifying against the supporting documents, and seeking clarifications from Client Agencies, when required - Issue billings to external parties on behalf of client agencies and monitor the receipt of monies regularly, including the preparation of aging reports. Promptly follow up with Reminder and Late Payment Interest (LPI) Letters, if necessary - Account for monies received by creating deposit records in the Finance System and to investigate further if there are discrepancies - Understand the different types of account codes/cost centres and appreciate the various accounting treatments to ensure that all transactions are posted to the appropriate accounts. Clarify with Client Agencies and post re-class journals if necessary - To perform relevant Accounts Payable, Accounts Receivable, General Ledger reporting and reconciliation (including month-end and year-end closing) as required, including the preparation of Accounts Payable & Accounts Receivable audit schedules, customer confirmations and relevant related party confirmations for financial year-end closing - Filing withholding tax (WHT) for foreign supplier invoices and the GST Returns via the IRAS portal, making adjustments where required. - Prioritize and monitor outstanding transactions using relevant reports and dashboards; and work with the team leads to ensure that transactions are processed timely and accurately. - Ensure that all controls implemented in the function are complying with IMs, SOPs, Training Manuals, Finance Circulars, etc., before processing the transactions. - Act as first point of contact for Client Agencies to resolve all operational matters and assist on queries in accordance with the finance operating procedures and guidelines within stipulated service standards - Seeking AGD Helpdesk's assistance if there are system issues that cannot be resolved internally - Prepare supporting documents and provide support for internal and external audit purposes - Conduct holistic reviews of work processes and systems and recommend possible improvements to achieve greater efficiency and effectiveness - Provide UAT support whenever there are systems enhancements - Any other ad-hoc projects or tasks assigned by supervisorsWhat we are looking for:We are looking for individuals who are passionate to join us in transforming the delivery of Corporate Services for the Public Service. To be successful in the role, you should possess the following attributes and competencies: - Preferably with 2 years of Accounts or Finance experience; Candidates without relevant experience but possess good attitude and willingness to learn are welcome to apply - Preferred Course of Studies in Accountancy or Finance or Business Administration - Strong judgement and analytical skills - Good attention to detail - Ability to work under pressure and deliver within stipulated timelines - Effective oral and written communication with good presentation skills - Ability to work both independently and as part of a team - Strong stakeholder management and customer service skills - Logical and Critical thinking abilities - Strong numerical aptitude - IT savvy with excellent grasp of Microsoft Office and strong appreciation for current and upcoming technologies such as Robotic Process Automation (RPA), data analytics, artificial intelligence and other tools (e.g., Access, Macros, Power Query, VBA, Tableu, PowerBI) will be advantageous - Knowledge of HR/Payroll software (Excelity Payroll, Workday, SAP) will be advantageous. Note: Kindly provide your resume/CV in pdf format without any bookmarks.About VITAL:Looking to make an impact in your career? Join VITAL, a department under the Ministry of Finance that is transforming the delivery of corporate services in the Singapore Public Service. As the Central Agency for Corporate Shared Services, we provide HR, Payroll, Finance, Procurement and other essential services to over 100,000 public officers and 100 government agencies. Also as the Robotics & Automation Lead for corporate and administrative services domain, we are at the forefront of driving innovation and technology adoption. More than just an organisation, we are a community committed to creating an inclusive environment that cares for our officers. We prioritise your growth and development, offering exciting career prospects and training opportunities in high-demand skills like Data Analytics, Design Thinking and Robotics Process Automation. We understand the importance of work-life harmony and strive to support our officers in achieving it. If you are a dynamic and innovative team player who aligns with our vision, we invite you to apply and be part of VITAL shaping the future of corporate shared services! Visit us at www.vital.gov.sg or follow us on LinkedIn at www.linkedin.com/company/vital-ministry-of-finance.
