HR Coordinator
Gensler
- Singapore
- Permanent
- Full-time
- Reporting to the HR Manager, support the full lifecycle of the employee experience from recruiting, onboarding, professional development, performance management, and offboarding.
- Setup and assemble new hire paperwork, ensure employee files are kept updated.
- Connect with Gensler payroll team to maintain and assure the accuracy of payroll.
- Maintain Workday database including new hires/exits, compensation, status changes, and absence calendar reconciliation with timesheet data.
- Manual Timesheet management including data collection, payroll sharing, and vision inputs.
- Assist the recruiting process including scheduling interviews, creating and posting job descriptions, and updating hiring status chart
- Coordinate and arrange for new hire orientation, Buddy Program, and other training programs.
- Create and update new hire orientation documents and staff photo list.
- Support talent development coordination, working closely with regional Talent Development team.
- Track tuition reimbursements and support the licensure/accreditation and professional memberships management for staff.
- Ensure all HR related internal and external documents such as timesheets, vendor invoices etc.. are submitted and paid within the agreed timeframes.
- Track and coordinate visa and immigration related documents including long term visa renewal of existing employees
- Support general administrative duties which include but not limited to expense tracking.
- Other HR activities and duties that pertain to the role.
- Bachelor’s degree or Diploma in Human Resources or a related field.
- Fully bilingual proficiency in Japanese and English, both verbal and in writing.
- Minimum of 1 years of experience but fresh graduates are welcome.
- Solid time management skills including the ability to organize, prioritize, and accomplish multiple tasks while working independently or as a part of a team.
- Excellent communication and interpersonal skills, with the ability to establish collaborative working relationships with individuals at all levels of management.
- Strong customer service orientation, a team player who is calm under pressure.
- A good understanding of data analysis, able to produce clear and concise reports.
- Self-directed, detail-oriented problem solver with excellent organizational skills and the ability to produce timely, high-quality deliverables.
- Experience with Workday or other comparable HRIS systems including data entry, management reporting and data analysis is a plus.
- Expert knowledge of Microsoft Office Suite essential. Proficiency with Adobe Creative Suite is a plus.
- Ability to work with diverse, creative, professional people in a fast-paced work environment.
- Ability to process high volume of confidential data with integrity and professionalism.