Operations Executive

Design Business Chamber Singapore

Rochor, Singapore
$2,800-3,200 per month
Permanent
Full-time

1 month ago

Design Business Chamber Singapore (DBCS) is the nation’s leading multidisciplinary design chamber since 1985.Our vision is to establish a community of practice that embraces design-led innovation as a key driver for sustainable growth. We do so by forging partnership opportunities between the design and business communities. In recent years, we incorporated the tagline – Better Business by Design – as our manifesto in advocating the application of design thinking in business. Our ultimate aim is to rally businesses and communities to not just achieve Better Business by Design but to use design for social good.Job DescriptionWe are on the lookout for new talent to join us in championing good design as a core competence in a highly competitive global marketplace. We value everyone’s diverse opinions about how design can go beyond aesthetics and functionality, where it can ultimately be a life enhancer and influence culture.You will work alongside stalwarts of the design community and senior industry leaders across disciplines, in a collaborative environment where you will thrive and grow. If you would like to play a part in shaping the future of design in Singapore and be a strong voice for the community, we want to hear from you.About the Role

Provide administrative support to the Secretariat team including managing calendars, scheduling meetings and coordinating travel arrangements.
Manage office operations including liaisons with landlord, office supplies, equipment and facilities to ensure a conducive working environment.
Coordinate logistics for events, including venue booking, catering, audiovisual setup and guest registration.
Serve as the primary point of contact for members, providing information, processing membership applications, payment collections and maintaining the database, including facilitating renewals.
Assist in budget tracking and expense management for various projects.
Leave management to track and administer employee’s annual leave, sick leave and more.
Responsible for planning, coordinating and executing the Annual General Meeting and Executive Committee meetings, including the documentation and compliance of notices in accordance with regulatory requirements.
Stay abreast and source for funding priorities to support the chamber’s income stream.
Process all employee grant applications.
Support monthly processing of payments to vendors.
Manage SG Mark submission fees & winners’ package payments and oversee the receipt of payments by their due dates.
Manage SG Mark jurors account creation and onboarding.

Requirements

3 years of experience in administrative support, operations or event coordination.
A good team player and be able to work independently
Strong organisational and time management skills, with the ability to prioritise tasks, manage multiple projects simultaneously and meet deadlines.
Good communication skills, with a service-oriented attitude and the ability to work effectively with diverse stakeholders and vendors.
Able to handle MS Office and adapt at other digital platforms, i.e Xero, Stripe, Slack, Vendor@Gov, etc.
Familiarity with project management tools and CRM systems.

Personal Attributes

Resourceful, cheerful disposition with a positive working attitude
Possesses self-initiative, hardworking and responsible attitude
Ability to work independently and collaboratively

Benefits

5-day work week (Mon to Fri)
Mobile allowance
13th Month AWS
Variable performance bonus
Work-life balance
Office near Bugis MRT

Application InstructionsEmail toOnly shortlisted applicants will be notified

InternSG

Apply Now